Difference between revisions of "2021/Organizing teams"

Latest revision as of 09:51, 8 October 2021

WikiConference North America 2021 • Online

Registration • Schedule • Local Events • Unconference • Submissions: en / fr / es

Grant team (see grant):
- Richard (User:Pharos)
- Peter (User:Econterms) (contact: peter.meyer@wikidc.org)
- Omar (User:omar_sansi)
- Vico
- Brandon (User:Jamaicaneditor)
- User:Peaceray
Logistics team, covering translations, broadcast, video, and platforms:
- Richard (User:Pharos)
- Peter (User:Econterms)
- User:Peaceray
- Brandon (User:Jamaicaneditor)
- Omar (User:omar_sansi)
- Kevin Payravi (User:SuperHamster)
- Bryan Hilderbrand
- Phoebe Ayers (User:Phoebe)
Program team, running programming proposal process:
- Kevin Payravi (User:SuperHamster)
- Bob Cummings
- User:Peaceray
- Richard (User:Pharos)
- Peter (User:Econterms)
- Victoria
- Rob Fernandez
- Ann M
- Kevin Li (User:L235)
- User:DGG
Communications team:
- User:Peaceray
- Brandon (User:Jamaicaneditor)
- Julie Farman (User:jfarman)
- Richard (User:Pharos)
- Peter (User:Econterms)
- Kevin Payravi (User:SuperHamster)
Safe space:
- Richard (User:Pharos)
- Peter (User:Econterms)
- Jackie K
Volunteer coordinators:
- Laura Soito
- User:Enterprisey

Vast numbers of people have helped us. We may add more here!

See 2021/organizing teams/archive for older/historic notes from this page (April - May 2021)

@@ Line 1: / Line 1: @@
+{{2021}}
-; Like previous WikiConferences, this conference will be organized by a core team and focused teams or committees on various issues:
+* '''Grant team''' (see [[meta:Grants:Conference/WCNA/WikiConference_North_America_2021|grant]]):
-* '''Core team''':  Pharos (Richard) (WMF Liaison), Econterms (Peter) (Budget/finance), and more to come
+** Richard (User:Pharos)
+** Peter (User:Econterms) (contact: peter.meyer@wikidc.org)
+** Omar (User:omar_sansi)
+** Vico
+** Brandon (User:Jamaicaneditor)
+** User:Peaceray
+* '''Logistics team''', covering translations, broadcast, video, and platforms:
+** Richard (User:Pharos)
+** Peter (User:Econterms)
+** User:Peaceray
+** Brandon (User:Jamaicaneditor)
+** Omar (User:omar_sansi)
+** Kevin Payravi (User:SuperHamster)
+** Bryan Hilderbrand
+** Phoebe Ayers (User:Phoebe)
+* '''Program team''', running programming proposal process:
+** Kevin Payravi (User:SuperHamster)
+** Bob Cummings
+** User:Peaceray
+** Richard (User:Pharos)
+** Peter (User:Econterms)
+** Victoria
+** Rob Fernandez
+** Ann M
+** Kevin Li (User:L235)
+** User:DGG
+* '''Communications team''':
+** User:Peaceray
+** Brandon (User:Jamaicaneditor)
+** Julie Farman (User:jfarman)
+** Richard (User:Pharos)
+** Peter (User:Econterms)
+** Kevin Payravi (User:SuperHamster)
+* '''Safe space''':
+** Richard (User:Pharos)
+** Peter (User:Econterms)
+** Jackie K
+* '''Volunteer coordinators''':
+** Laura Soito
+** User:Enterprisey
+Vast numbers of people have helped us.  We may add more here!
-* '''Logistics team''': (translations, broadcast, video, platforms, working w/ Event Manager): Platforms will include presentations (zoom/google meet/jitsi, social spaces like gather, and perhaps broadcast, like Streamyard/youtube; must choose and test these, and how to degrade/backup). Also real-world logistics for the picnics. Might have social time on Clubhouse, before or during the conference or during. So far includes Pharos, econterms, peaceray, jamaicaneditor, omar_sansi, and jfarman. We'll need input from others.
+See [[2021/organizing teams/archive]] for older/historic notes from this page (April - May 2021)
-* '''Program team''' (running programming proposal process; selections; emails to all submitters; follow-up emails regarding position on schedule; training coordinator; editathon coordinator; academic coordinator; Lightning Talks coordinator): Kevin, BobCummings, Peaceray, Brandon, Richard, Peter, Rosie, Victoria
-* '''Communications team''' (design logo; outreach emails; social media; Meta page; WCNA wiki page/subpages; pre-/post-surveys); includes Peaceray, jamaicaneditor, jfarman, pharos, econterms
-* Scholarships (running scholarship app process, selections)
-* Volunteer coordinators (identify roles, seek out volunteers, manage scheduling for them)
-* Safe space (check registration, liase with WMF, monitor behavior, take complaints - keep small (2-3 highly-trusted members of the community); full time responsibility during the conference;  they are the points of contact for the WMF event-ban list)
-* Awards committee?   Is that separate, or part of scholarships? communications?  a grants committee?
-* Fundraising committee - as opportunities present
-* Games committee:
-* WikiCommons committee (set up category/subcategories)
-; Early tentative decisions by program committee (April 26 2021)
-* We'll model our call for presenters on this 2019 one:  https://wikiconference.org/wiki/2019/Submissions -- that way all forms and submissions are simply on-wiki. That worked well for academic submissions too -- they'll go through a different evaluation process
-* We'll want to have Spanish and French versions.
-* Theme?  We tentatively pick "glocal," with near alternatives: localize, decentralization, glocal, connections.  (Yes, it's a word: https://en.wiktionary.org/wiki/glocal).  Let's sound out these possibilities over Telegram, and make sure they are translatable.  glocal is apparently a plausible word in Spanish and French too.
-* Rosie:  Let's prepare categories of programming, notably an academic track which we didn't have in 2020.
-* In 2020 we had panels, training, individual sessions, plenaries, Coolest tool, video. Day 1 was mostly broadcast, day 2 was mostly zoom presentations and day 3 was mostly small groups and more interactive. Social time online was on Wonder.  Overall the design worked and we could replicate that
-* We'll figure out later when we see the submissions how many sessions and tracks we'll have
-* We can plan time slots for lightning talks, perhaps an hour a day.  People can sign up early or late.
-* We'll plan to have a plenary session for presentations by affiliates, including pre-recorded presentations if they wish
-* Before we can make available a submission form, we'll upgrade the MediaWiki on wikiconference.org.
-* Submissions can be classified as academic-track, lightning-talk, panel, training, perhaps duration (long, short, or other time choices); adn by topic: Tech, Safety, Editing, Academic, etc
-* Tentatively we'll announce our conference and launch of our call-for-presenters on June 1 (or thereabouts)
-* Academic submissions can be due through August; they need extra time to consider and for the submitter to respond. Other submissions can perhaps be considered into September.  We might have rolling acceptances, not one hard date.
-* Are we a real organization?  Or unreal?  Or surreal?
-; May 3 2021 Logistics committee meeting
-* Last year, every session had a different zoom link; an alternative design is breakout rooms
-* Wonder was open 24 hours a day.  We can consider spatial.chat, gather, or other social spaces this year.
-* an alternative design:  breakout rooms
-* like Streamyard/youtube; must choose and test these, and how to degrade/backup
-* Also real-world logistics for the picnics
-* We note that the captioning by google meet runs smoothly. That kind of feature would help our conference.
-* Might have social time on Clubhouse, before the conference or during
-; May 10 2021 Communications committee meeting
-* For more see [[meta:WikiConference_North_America/2021/Communications_committee|their page on meta]].
-; May 17 Program team meeting
-* Shall we ask for Beginners track category of presentations, or a Training track?
-* Can we offer a session ahead of time, a week or a day before the conference starts, to show the platforms we'll use?  Also a good time to accept questions and requests about accessibility and accommodations -- language, disability, transcription -- Peter consider outreach to deaf user of transcription -- how's Otter.ai work for him?
-; May 24 Logistics team meeting
-* Likely platforms:  ti.to?
-; Sun May 30 Program+Comms teams meeting
-* We want to get our call-for-presentations ready now
-* To do before we launch it: translation tool, finalizing the theme, focus areas, translations; we may want to offer presentation types, including recorded vs live, lighting talk, panel, workshop; reach to Bob and prep for academic submissions; watch Wikimania
-* training or beginners-oriented sessions should be invited ; we might use the ten focus areas -- Rosie suggests letting people tag or classify into these, from the [[meta:Strategy/Wikimedia_movement/2018-20/Recommendations|strategy recommendations]]:  sustainability; user experience; safety and inclusion; equity in decision-making; coordinate among stakeholders; develop skills and leadership; manage internal knowledge; identify topics for impact; innovations in free knowledge; and evaluation/iteration/adaptation.
-* Let's invite submitters who have to write an abstract anyway to also click/tag some of these themes ; and orthogonally to choose to offer something for a beginner's track
-* Mon May 31:  Wikimedia Canada Annual meeting
-; Tue June 1:  Planned announcement of call for presentations
-* soft launch occurred ; we will wait to announce in a big way until Wikimania submissions are done circa June 18
-; Logistics agenda
-* Let's make a list of platforms to evaluate and compare for the conference itself:
-* interpretation, transcription, and translation:  otter.ai, ava.me, zoom? google meet/translate?
-* registration:  ti.to, ...
-* main conference sessions:  ti.to, OpenWater, whatever rightscon.summit.tc is using, (note .tc=Turks & Caicos, .to is Tonga)
-** ti.to seems most feasible; Peter to follow up with ti.to
-*

Difference between revisions of "2021/Organizing teams"

Latest revision as of 09:51, 8 October 2021

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