Volunteers

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WikiConference North America 2016 • San Diego, California
Volunteers in action at WikiConference 2015

We are seeking volunteers to assist the conference organizers and attendees during the conference. In return for working several shifts over the course of the conference, volunteers will be able to attend the conference for free. Lunch will be provided! For those interested:

Please sign up below to indicate your availability and interests. (Please also register as a volunteer at using our online sign up form)

Sign up below if you want to publicly coordinate with other volunteers. Signing up on this page is optional and is not a substitute for the online form.

Volunteer certificates can be provided upon request. Your volunteer service may apply to your service hours if you are students.

People with interest in photography and video, please also check in at 2016/Photo volunteers and policies. We need you!

Volunteer signup

Volunteer jobs

Throughout the conference, we will need volunteers to fill a variety of roles:

  1. Setup crew: Assist with signage, room setup, organizing space
  2. Registration/Sign in volunteers: Help with checking in preregistered participants and registering new walk-ins.
  3. Directions volunteers: Help guide participants to the right places, particularly on the first day
  4. Session moderators/Room minders: Work 1-1/2 hour shifts assigned to a specific breakout room, introduce speakers, stop speakers when their time is up to be sure the next speaker has enough time, help make sure rooms are in order
  5. Tech minders: Work 1-1/2 hour shifts: rove throughout program areas and assist with screens, sound, projectors and other presentation tools.
  6. Still photographers: Roving throughout the conference. Bring your own equipment and coordinate at Photo volunteers and policies. Must comply with our photo volunteers and policies, press policies and our Safe Space Policy.
  7. Videographers: If possible, bring your own equipment or coordinate at Photo volunteers and policies: Work 1-1/2 hour shifts to start and stop video cameras for each speaker, coordinate with roving tech minders if there is a need for help in a room. Must comply with our photo volunteers and policies, press policies and our Safe Space Policy.
  8. Food crew: (Lunch/Reception/Catering volunteers): Make sure meals and snacks brought in by caterers are set up in the proper areas and room is properly set up; check name badges to be sure that only registered participants are admitted to rooms set aside for us and direct those paying for meals to appropriate service areas, assist with cleanup if needed.
  9. Cleanup crew: After meals and at end of day, walk through venue and program areas, clean up, gather lost items, straighten up space, etc.

Volunteer assignments

  1. If you have not already done so, please sign up as a volunteer using our online sign up form to indicate your availability and interests.
  2. Sign yourself up below (using four tildes: ~~~~) for the tasks and days you would like to help. Indicate how much time you want to volunteer (2 hour minimum or as noted below) and if you have a preference for time or assignment. See 2016/Schedule for details.

Friday, October 7, Balboa Park

October 7 - Friday - 2016/Wiki Culture Crawl and editathon Pre-Conference at Balboa Park, San Diego, California 9am to 4:30 pm Lead: User:Fuzheado

  • Directions volunteers: Direct participants from registration area to venues
    • {add your name above here}
  • Program volunteers: Venues and jobs TBD; See User:Fuzheado for assignments
    • {add your name above here}
  • Videographers:
    • Using high quality Smartphone - can do Facebook Live too. [[User:Checkingfax]] (talk) 15:30, 23 September 2016 (EDT)
    • {add your name above here}

Saturday, October 8, Main Conference, San Diego Central Public Library, 9am-6pm

Volunteer coordinator: User:Montanabw
Press coordinator: User:Gamaliel
Photo coordinator: User:Geraldshields11 video coordinator: (TBA)
Tech coordinator: (TBA)

  • Setup crew: Assist with signage, room setup, organizing space: 8:30-9:30 am:
    • Montanabw (talk) 18:36, 22 September 2016 (EDT)
    • Mark Smith
    • Gtsulab (talk) 13:29, 26 September 2016 (EDT)
    • {add your name above here}
  • Registration/Sign in volunteers: Location TBD, check in participants, distribute nametags and materials. (One and two-hour shifts)(Will miss some programming)
  • Directions volunteers: Direct participants from registration area and program areas (One and two-hour shifts)(Will miss some programming)
    • Mark Smith
    • {add your name here}
  • Food crew: Indicate morning, lunch or afternoon break availability
    • {add your name here}
    • Mark Smith
  • Room minders: Work a 1-1/2 hour shift, ensuring that the program schedule is adhered to. That programs start on time, potentially introduce speakers for programs at the beginning of the program, have programs clear the stage on time, ensure that code of conduct policies are adhered to in the room, take count of the number of persons in the room after a certain point after the beginning of the event, ensure that the room is in working order, and any other duties assigned from higher level supervision.
  • Tech minders: Work 1-1/2 hour shifts, be available to assist room minders with setup and troubleshoot problems during presentations. Start and stop video recording if no photographer available.
  • Still photographers: Work 1-1/2 hour shifts, roving throughout program and gathering areas
  • Videographers: Work 1-1/2 hour shifts assigned to a specific breakout room, roving throughout gathering areas during breaks
    • Using high quality Smartphone camera - can do Facebook Live too. [[User:Checkingfax]] (talk) 14:14, 23 September 2016 (EDT)
    • Have specific talks I want to be sure get filmed. Gtsulab (talk) 13:29, 26 September 2016 (EDT)
    • {add your name above here}
  • Cleanup crew: Walk-through venue at 1-2 pm and at 5-6pm
    • Thewellman (talk) 16:11, 23 September 2016 (EDT)
    • Mark Smith (lunch only)
    • {add your name above here}

Sunday, October 9, Main Conference, San Diego Central Public Library, noon-6pm; reception 6-8pm

  • Setup crew: Assist with signage, room setup, organizing space: 8:30-9:30 am:
  • Registration/Sign in volunteers: Location TBD, check in participants, distribute nametags and materials. (One-hour shifts)(Might miss some programming)
  • Directions volunteers: Direct participants from registration area and program areas (One-hour shifts)(Might miss some programming)
    • Mark Smith
    • {add your name above here}
  • Food crew: Afternoon break or Reception.
    • {add your name above here}
  • Room minders: Work a 1-1/2 hour shift, ensuring that the program schedule is adhered to. That programs start on time, potentially introduce speakers for programs at the beginning of the program, have programs clear the stage on time, ensure that code of conduct policies are adhered to in the room, take count of the number of persons in the room after a certain point after the beginning of the event, ensure that the room is in working order, and any other duties assigned from higher level supervision.
  • Tech minders: Work 1-1/2 hour shifts, be available to assist room minders with setup and troubleshoot problems during presentations.
  • Still photographers: Work 1-1/2 hour shifts, roving throughout program and gathering areas
  • Videographers: Work 1-1/2 hour shifts assigned to a specific breakout room, roving throughout gathering areas during breaks
    • Using high quality Smartphone camera - can do Facebook Live too. [[User:Checkingfax]] (talk) 14:19, 23 September 2016 (EDT)
    • Gtsulab (talk) 13:33, 26 September 2016 (EDT)
    • {add your name above here}
  • Cleanup crew: Walk-through venue at 5-6pm, 8-8-30pm
    • {add your name above here}

Monday, October 10, Main Conference, San Diego Central Public Library, 9am-6pm

  • Setup crew: Assist with signage, room setup, organizing space: 8:30-9:30 am:
    • Montanabw (talk) 18:36, 22 September 2016 (EDT)
    • Mark Smith
    • {add your name above here}
  • Registration/Sign in volunteers: Location TBD, check in participants, distribute nametags and materials. (One and two-hour shifts)(Will miss some programming)
  • Directions volunteers: Direct participants from registration area and program areas (One and two-hour shifts)(Will miss some programming)
    • Mark Smith
    • {add your name above here}
  • Food crew: Indicate morning, lunch or afternoon break availability
    • Mark Smith (lunch only)
    • {add your name above here}
  • Room minders: Work 1-1/2 hour shifts assigned to a specific breakout room, introduce speakers, stop speakers when their time is up to be sure the next speaker has enough time, help make sure rooms are in order
  • Tech minders: Work 1-1/2 hour shifts, be available to assist room minders with setup and troubleshoot problems during presentations.
  • Still photographers: Work 1-1/2 hour shifts, roving throughout program and gathering areas
  • Videographers: Work 1-1/2 hour shifts assigned to a specific breakout room, roving throughout gathering areas during breaks
    • Using high quality Smartphone camera - can do Facebook too. [[User:Checkingfax]] (talk) 14:25, 23 September 2016 (EDT)
    • {add your name above here}
  • Cleanup crew: Walk-through venue at 1-2 pm and at 5-6pm
    • 5-6 p.m. I will need a pickup stick for anything that is on the floor, and a dolly or cart to collect left behind backpacks, etc. [[User:Checkingfax]] (talk) 14:25, 23 September 2016 (EDT)
    • Thewellman (talk) 16:07, 23 September 2016 (EDT)
    • {add your name above here}