Difference between revisions of "2021/Organizing teams"
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+ | {{2021}} |
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− | ; Like previous WikiConferences, this conference will be organized by a core team and focused teams or committees on various issues: |
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+ | * '''Core team''' (per [[meta:Grants:Conference/WCNA/WikiConference_North_America_2021|the grant]]): |
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− | * '''Core team''': Pharos (Richard) (WMF Liaison), Econterms (Peter) (Budget/finance), and more to come |
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+ | ** Richard / User:Pharos |
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+ | ** Peter / User:Econterms (Budget/finance) - contact peter.meyer@wikidc.org |
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+ | ** Omar / User:omar_sansi |
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+ | ** Vico |
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+ | ** Brandon / User:Jamaicaneditor |
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+ | ** User:Peaceray |
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+ | * '''Logistics team''', covering translations, broadcast, video, and platforms: |
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+ | ** Richard / User:Pharos |
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+ | ** Peter / User:Econterms |
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+ | ** User:Peaceray |
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+ | ** Brandon / User:Jamaicaneditor |
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+ | ** Omar / User:omar_sansi |
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+ | ** Kevin Payravi / User:SuperHamster |
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+ | * '''Program team''', running programming proposal process: |
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+ | ** Kevin Payravi / User:SuperHamster |
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+ | ** Bob Cummings |
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+ | ** User:Peaceray |
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+ | ** Brandon / User:Jamaicaneditor |
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+ | ** Richard / User:Pharos |
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+ | ** Peter / User:Econterms |
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+ | ** Victoria |
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+ | ** user:DGG |
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+ | * '''Communications team''': |
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+ | ** User:Peaceray |
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+ | ** Brandon / User:Jamaicaneditor |
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+ | ** Julie Farman / User:jfarman |
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+ | ** Richard / User:Pharos |
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+ | ** Peter / User:Econterms |
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+ | * '''Safe space''': |
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+ | ** Richard / User:Pharos |
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+ | ** Peter / User:Econterms |
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+ | ** Jackie K |
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+ | * '''Volunteer coordinators''': TBA |
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+ | See [[2021/organizing teams/archive]] for older/historic notes from this page (April - May 2021) |
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− | * '''Logistics team''': (translations, broadcast, video, platforms, working w/ Event Manager): Platforms will include presentations (zoom/google meet/jitsi, social spaces like gather, and perhaps broadcast, like Streamyard/youtube; must choose and test these, and how to degrade/backup). Also real-world logistics for the picnics. Might have social time on Clubhouse, before or during the conference or during. So far includes Pharos, econterms, peaceray, jamaicaneditor, omar_sansi, and jfarman. We'll need input from others. |
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− | * '''Program team''' (running programming proposal process; selections; emails to all submitters; follow-up emails regarding position on schedule; training coordinator; editathon coordinator; academic coordinator; Lightning Talks coordinator): Kevin, BobCummings, Peaceray, Brandon, Richard, Peter, Rosie, Victoria |
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− | * '''Communications team''' (design logo; outreach emails; social media; Meta page; WCNA wiki page/subpages; pre-/post-surveys); includes Peaceray, jamaicaneditor, jfarman, pharos, econterms |
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− | * Scholarships (running scholarship app process, selections) |
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− | * Volunteer coordinators (identify roles, seek out volunteers, manage scheduling for them) |
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− | * Safe space (check registration, liase with WMF, monitor behavior, take complaints - keep small (2-3 highly-trusted members of the community); full time responsibility during the conference; they are the points of contact for the WMF event-ban list) |
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− | * Awards committee? Is that separate, or part of scholarships? communications? a grants committee? |
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− | * Fundraising committee - as opportunities present |
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− | * WikiCommons committee (set up category/subcategories) |
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− | ; Early tentative decisions by program committee (April 26 2021) |
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− | * We'll model our call for presenters on this 2019 one: https://wikiconference.org/wiki/2019/Submissions -- that way all forms and submissions are simply on-wiki. That worked well for academic submissions too -- they'll go through a different evaluation process |
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− | * We'll want to have Spanish and French versions. |
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− | * Theme? We tentatively pick "glocal," with near alternatives: localize, decentralization, glocal, connections. (Yes, it's a word: https://en.wiktionary.org/wiki/glocal). Let's sound out these possibilities over Telegram, and make sure they are translatable. glocal is apparently a plausible word in Spanish and French too. |
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− | * Rosie: Let's prepare categories of programming, notably an academic track which we didn't have in 2020. |
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− | * In 2020 we had panels, training, individual sessions, plenaries, Coolest tool, video. Day 1 was mostly broadcast, day 2 was mostly zoom presentations and day 3 was mostly small groups and more interactive. Social time online was on Wonder. Overall the design worked and we could replicate that |
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− | * We'll figure out later when we see the submissions how many sessions and tracks we'll have |
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− | * We can plan time slots for lightning talks, perhaps an hour a day. People can sign up early or late. |
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− | * We'll plan to have a plenary session for presentations by affiliates, including pre-recorded presentations if they wish |
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− | * Before we can make available a submission form, we'll upgrade the MediaWiki on wikiconference.org. |
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− | * Submissions can be classified as academic-track, lightning-talk, panel, training, perhaps duration (long, short, or other time choices); adn by topic: Tech, Safety, Editing, Academic, etc |
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− | * Tentatively we'll announce our conference and launch of our call-for-presenters on June 1 (or thereabouts) |
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− | * Academic submissions can be due through August; they need extra time to consider and for the submitter to respond. Other submissions can perhaps be considered into September. We might have rolling acceptances, not one hard date. |
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− | * Are we a real organization? Or unreal? Or surreal? |
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− | ; May 3 2021 Logistics committee meeting |
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− | * Last year, every session had a different zoom link; an alternative design is breakout rooms |
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− | * Wonder was open 24 hours a day. We can consider spatial.chat, gather, or other social spaces this year. |
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− | * an alternative design: breakout rooms |
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− | * like Streamyard/youtube; must choose and test these, and how to degrade/backup |
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− | * Also real-world logistics for the picnics |
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− | * We note that the captioning by google meet runs smoothly. That kind of feature would help our conference. |
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− | * Might have social time on Clubhouse, before the conference or during |
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− | ; May 10 2021 Communications committee meeting |
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− | * For more see [[meta:WikiConference_North_America/2021/Communications_committee|their page on meta]]. |
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− | ; May 17 Program team meeting |
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− | * Shall we ask for Beginners track category of presentations, or a Training track? |
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− | * Can we offer a session ahead of time, a week or a day before the conference starts, to show the platforms we'll use? Also a good time to accept questions and requests about accessibility and accommodations -- language, disability, transcription -- Peter consider outreach to deaf user of transcription -- how's Otter.ai work for him? |
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− | ; May 24 Logistics team meeting |
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− | * Likely platforms: ti.to? |
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− | ; Sun May 30 Program+Comms teams meeting |
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− | * We want to get our call-for-presentations ready now |
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− | * Mon May 31: Wikimedia Canada Annual meeting |
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− | ; Tue June 1: Planned announcement of call for presentations |
Revision as of 16:43, 10 September 2021
WikiConference North America 2021 • Online
- Core team (per the grant):
- Richard / User:Pharos
- Peter / User:Econterms (Budget/finance) - contact peter.meyer@wikidc.org
- Omar / User:omar_sansi
- Vico
- Brandon / User:Jamaicaneditor
- User:Peaceray
- Logistics team, covering translations, broadcast, video, and platforms:
- Richard / User:Pharos
- Peter / User:Econterms
- User:Peaceray
- Brandon / User:Jamaicaneditor
- Omar / User:omar_sansi
- Kevin Payravi / User:SuperHamster
- Program team, running programming proposal process:
- Kevin Payravi / User:SuperHamster
- Bob Cummings
- User:Peaceray
- Brandon / User:Jamaicaneditor
- Richard / User:Pharos
- Peter / User:Econterms
- Victoria
- user:DGG
- Communications team:
- User:Peaceray
- Brandon / User:Jamaicaneditor
- Julie Farman / User:jfarman
- Richard / User:Pharos
- Peter / User:Econterms
- Safe space:
- Richard / User:Pharos
- Peter / User:Econterms
- Jackie K
- Volunteer coordinators: TBA
- Awards committee: TBA
See 2021/organizing teams/archive for older/historic notes from this page (April - May 2021)