Organizing teams

WikiConference North America 2021 • Online

Registration • Schedule • Local Events • Unconference • Submissions: en / fr / es

Like previous WikiConferences, this conference will be organized by a core team and focused teams or committees on various issues

• Core team: Pharos (Richard) (WMF Liaison), Econterms (Peter) (Budget/finance), Omar, Vico, Brandon, Peaceray -- these six are listed on the grant

• Logistics team (or maybe tech team or production team): (translations, broadcast, video, platforms, working w/ Event Manager): Platforms will include presentations (zoom/google meet/jitsi, social spaces like gather, and perhaps broadcast, like Streamyard/youtube; must choose and test these, and how to degrade/backup). Also real-world logistics for the picnics. Might have social time on Clubhouse, before or during the conference or during. So far includes Pharos, econterms, peaceray, jamaicaneditor, omar_sansi. We'll need input from others.

• Program team (running programming proposal process; selections; emails to all submitters; follow-up emails regarding position on schedule; training coordinator; editathon coordinator; academic coordinator; Lightning Talks coordinator): Kevin, BobCummings, Peaceray, Brandon, Richard, Peter, Rosie, Victoria

• Communications team (design logo; outreach emails; social media; Meta page; WCNA wiki page/subpages; pre-/post-surveys); includes Peaceray, jamaicaneditor, jfarman, pharos, econterms

• Safe space (check registration, liase with WMF, monitor behavior, take complaints full time responsibility during the conference; they are the points of contact for the WMF event-ban list): pharos and econterms and rosie for now, and we'll adjust/expand as we learn good practices

• Scholarships (running scholarship app process, selections)

• Volunteer coordinators (identify roles, seek out volunteers, manage scheduling for them)

• Awards committee? Is that separate, or part of scholarships? communications? a grants committee?
• Fundraising committee - as opportunities present
• Games committee:
• WikiCommons committee (set up category/subcategories)

• See 2021/organizing teams/archive for older/historic notes from this page (April-May 2021)

Platform options

• We may be able to inherit Wikimania's subscription to remo.co; presumably that's a good fit for us and cost-effective
• ti.to, a relatively OSS option
• zoom alone
• interactio: https://www.interactio.io/use-cases/remote-simultaneous-interpretation-solution-for-conferences?gclid=Cj0KCQjwzYGGBhCTARIsAHdMTQzGp1BZmzSAvwdgXCR86xxzqbTwMhjBv22rqPZ-Ph5nWRYE1aOCxLkaApHVEALw_wcB
• pheedloop: https://pheedloop.com/pricing/form

• We are asking advice from organizers of the Wikimedia Arctic Knot Conference and may want to thank them afterwards.