Difference between revisions of "2021/Organizing teams"

From WikiConference North America
Jump to navigation Jump to search
(Addition)
 
(22 intermediate revisions by 3 users not shown)
Line 1: Line 1:
  +
{{2021}}
; Like previous WikiConferences, this conference will be organized by a core team and focused teams or committees on various issues:
 
   
  +
* '''Grant team''' (see [[meta:Grants:Conference/WCNA/WikiConference_North_America_2021|grant]]):
* '''Core team''': Pharos (Richard) (WMF Liaison), Econterms (Peter) (Budget/finance), and more to come
 
  +
** Richard (User:Pharos)
  +
** Peter (User:Econterms) (contact: peter.meyer@wikidc.org)
  +
** Omar (User:omar_sansi)
  +
** Vico
  +
** Brandon (User:Jamaicaneditor)
  +
** User:Peaceray
  +
* '''Logistics team''', covering translations, broadcast, video, and platforms:
  +
** Richard (User:Pharos)
  +
** Peter (User:Econterms)
  +
** User:Peaceray
  +
** Brandon (User:Jamaicaneditor)
  +
** Omar (User:omar_sansi)
  +
** Kevin Payravi (User:SuperHamster)
  +
** Bryan Hilderbrand
  +
** Phoebe Ayers (User:Phoebe)
  +
* '''Program team''', running programming proposal process:
  +
** Kevin Payravi (User:SuperHamster)
  +
** Bob Cummings
  +
** User:Peaceray
  +
** Richard (User:Pharos)
  +
** Peter (User:Econterms)
  +
** Victoria
  +
** Rob Fernandez
  +
** Ann M
  +
** Kevin Li (User:L235)
  +
** User:DGG
  +
* '''Communications team''':
  +
** User:Peaceray
  +
** Brandon (User:Jamaicaneditor)
  +
** Julie Farman (User:jfarman)
  +
** Richard (User:Pharos)
  +
** Peter (User:Econterms)
  +
** Kevin Payravi (User:SuperHamster)
  +
* '''Safe space''':
  +
** Richard (User:Pharos)
  +
** Peter (User:Econterms)
  +
** Jackie K
  +
* '''Volunteer coordinators''':
  +
** Laura Soito
  +
** User:Enterprisey
   
  +
Vast numbers of people have helped us. We may add more here!
* '''Logistics team''': (translations, broadcast, video, platforms, working w/ Event Manager): Platforms will include presentations (zoom/google meet/jitsi, social spaces like gather, and perhaps broadcast, like Streamyard/youtube; must choose and test these, and how to degrade/backup). Also real-world logistics for the picnics. Might have social time on Clubhouse, before or during the conference or during. So far includes Pharos, econterms, peaceray, jamaicaneditor, omar_sansi, and jfarman. We'll need input from others.
 
   
  +
See [[2021/organizing teams/archive]] for older/historic notes from this page (April - May 2021)
* '''Program team''' (running programming proposal process; selections; emails to all submitters; follow-up emails regarding position on schedule; training coordinator; editathon coordinator; academic coordinator; Lightning Talks coordinator): Kevin, BobCummings, Peaceray, Brandon, Richard, Peter, Rosie, Victoria
 
 
* '''Communications team''' (design logo; outreach emails; social media; Meta page; WCNA wiki page/subpages; pre-/post-surveys); includes Peaceray, jamaicaneditor, jfarman, pharos, econterms
 
 
* Scholarships (running scholarship app process, selections)
 
* Volunteer coordinators (identify roles, seek out volunteers, manage scheduling for them)
 
* Safe space (check registration, liase with WMF, monitor behavior, take complaints - keep small (2-3 highly-trusted members of the community); full time responsibility during the conference; they are the points of contact for the WMF event-ban list)
 
* Awards committee? Is that separate, or part of scholarships? communications? a grants committee?
 
* Fundraising committee - as opportunities present
 
* Games committee:
 
* WikiCommons committee (set up category/subcategories)
 
 
; Early tentative decisions by program committee (April 26 2021)
 
* We'll model our call for presenters on this 2019 one: https://wikiconference.org/wiki/2019/Submissions -- that way all forms and submissions are simply on-wiki. That worked well for academic submissions too -- they'll go through a different evaluation process
 
* We'll want to have Spanish and French versions.
 
* Theme? We tentatively pick "glocal," with near alternatives: localize, decentralization, glocal, connections. (Yes, it's a word: https://en.wiktionary.org/wiki/glocal). Let's sound out these possibilities over Telegram, and make sure they are translatable. glocal is apparently a plausible word in Spanish and French too.
 
* Rosie: Let's prepare categories of programming, notably an academic track which we didn't have in 2020.
 
* In 2020 we had panels, training, individual sessions, plenaries, Coolest tool, video. Day 1 was mostly broadcast, day 2 was mostly zoom presentations and day 3 was mostly small groups and more interactive. Social time online was on Wonder. Overall the design worked and we could replicate that
 
* We'll figure out later when we see the submissions how many sessions and tracks we'll have
 
* We can plan time slots for lightning talks, perhaps an hour a day. People can sign up early or late.
 
* We'll plan to have a plenary session for presentations by affiliates, including pre-recorded presentations if they wish
 
* Before we can make available a submission form, we'll upgrade the MediaWiki on wikiconference.org.
 
* Submissions can be classified as academic-track, lightning-talk, panel, training, perhaps duration (long, short, or other time choices); adn by topic: Tech, Safety, Editing, Academic, etc
 
* Tentatively we'll announce our conference and launch of our call-for-presenters on June 1 (or thereabouts)
 
* Academic submissions can be due through August; they need extra time to consider and for the submitter to respond. Other submissions can perhaps be considered into September. We might have rolling acceptances, not one hard date.
 
* Are we a real organization? Or unreal? Or surreal?
 
 
; May 3 2021 Logistics committee meeting
 
* Last year, every session had a different zoom link; an alternative design is breakout rooms
 
* Wonder was open 24 hours a day. We can consider spatial.chat, gather, or other social spaces this year.
 
* an alternative design: breakout rooms
 
* like Streamyard/youtube; must choose and test these, and how to degrade/backup
 
* Also real-world logistics for the picnics
 
* We note that the captioning by google meet runs smoothly. That kind of feature would help our conference.
 
* Might have social time on Clubhouse, before the conference or during
 
 
; May 10 2021 Communications committee meeting
 
* For more see [[meta:WikiConference_North_America/2021/Communications_committee|their page on meta]].
 
 
; May 17 Program team meeting
 
* Shall we ask for Beginners track category of presentations, or a Training track?
 
* Can we offer a session ahead of time, a week or a day before the conference starts, to show the platforms we'll use? Also a good time to accept questions and requests about accessibility and accommodations -- language, disability, transcription -- Peter consider outreach to deaf user of transcription -- how's Otter.ai work for him?
 
 
; May 24 Logistics team meeting
 
* Likely platforms: ti.to?
 
; Sun May 30 Program+Comms teams meeting
 
* We want to get our call-for-presentations ready now
 
* To do before we launch it: translation tool, finalizing the theme, focus areas, translations; we may want to offer presentation types, including recorded vs live, lighting talk, panel, workshop; reach to Bob and prep for academic submissions; watch Wikimania
 
* training or beginners-oriented sessions should be invited ; we might use the ten focus areas -- Rosie suggests letting people tag or classify into these, from the [[meta:Strategy/Wikimedia_movement/2018-20/Recommendations|strategy recommendations]]: sustainability; user experience; safety and inclusion; equity in decision-making; coordinate among stakeholders; develop skills and leadership; manage internal knowledge; identify topics for impact; innovations in free knowledge; and evaluation/iteration/adaptation.
 
* Let's invite submitters who have to write an abstract anyway to also click/tag some of these themes ; and orthogonally to choose to offer something for a beginner's track
 
 
* Mon May 31: Wikimedia Canada Annual meeting
 
 
; Tue June 1: Planned announcement of call for presentations
 
* soft launch occurred ; we will wait to announce in a big way until Wikimania submissions are done circa June 18
 
 
; Logistics agenda
 
* Let's make a list of platforms to evaluate and compare for the conference itself:
 
* interpretation, transcription, and translation: otter.ai, ava.me, zoom? google meet/translate?
 
* registration: ti.to, ...
 
* main conference sessions: ti.to, OpenWater, whatever rightscon.summit.tc is using, (note .tc=Turks & Caicos, .to is Tonga)
 
** ti.to seems most feasible; Peter to follow up with ti.to
 
*
 

Latest revision as of 09:51, 8 October 2021

WikiConference North America 2021 • Online
RegistrationScheduleLocal EventsUnconference • Submissions: en / fr / es
  • Grant team (see grant):
    • Richard (User:Pharos)
    • Peter (User:Econterms) (contact: peter.meyer@wikidc.org)
    • Omar (User:omar_sansi)
    • Vico
    • Brandon (User:Jamaicaneditor)
    • User:Peaceray
  • Logistics team, covering translations, broadcast, video, and platforms:
    • Richard (User:Pharos)
    • Peter (User:Econterms)
    • User:Peaceray
    • Brandon (User:Jamaicaneditor)
    • Omar (User:omar_sansi)
    • Kevin Payravi (User:SuperHamster)
    • Bryan Hilderbrand
    • Phoebe Ayers (User:Phoebe)
  • Program team, running programming proposal process:
    • Kevin Payravi (User:SuperHamster)
    • Bob Cummings
    • User:Peaceray
    • Richard (User:Pharos)
    • Peter (User:Econterms)
    • Victoria
    • Rob Fernandez
    • Ann M
    • Kevin Li (User:L235)
    • User:DGG
  • Communications team:
    • User:Peaceray
    • Brandon (User:Jamaicaneditor)
    • Julie Farman (User:jfarman)
    • Richard (User:Pharos)
    • Peter (User:Econterms)
    • Kevin Payravi (User:SuperHamster)
  • Safe space:
    • Richard (User:Pharos)
    • Peter (User:Econterms)
    • Jackie K
  • Volunteer coordinators:
    • Laura Soito
    • User:Enterprisey

Vast numbers of people have helped us. We may add more here!

See 2021/organizing teams/archive for older/historic notes from this page (April - May 2021)