Difference between revisions of "2021/Organizing teams"

Revision as of 18:01, 10 June 2021

Like previous WikiConferences, this conference will be organized by a core team and focused teams or committees on various issues

Core team: Pharos (Richard) (WMF Liaison), Econterms (Peter) (Budget/finance), and more to come

Logistics team: (translations, broadcast, video, platforms, working w/ Event Manager): Platforms will include presentations (zoom/google meet/jitsi, social spaces like gather, and perhaps broadcast, like Streamyard/youtube; must choose and test these, and how to degrade/backup). Also real-world logistics for the picnics. Might have social time on Clubhouse, before or during the conference or during. So far includes Pharos, econterms, peaceray, jamaicaneditor, omar_sansi, and jfarman. We'll need input from others.

Program team (running programming proposal process; selections; emails to all submitters; follow-up emails regarding position on schedule; training coordinator; editathon coordinator; academic coordinator; Lightning Talks coordinator): Kevin, BobCummings, Peaceray, Brandon, Richard, Peter, Rosie, Victoria

Communications team (design logo; outreach emails; social media; Meta page; WCNA wiki page/subpages; pre-/post-surveys); includes Peaceray, jamaicaneditor, jfarman, pharos, econterms

Scholarships (running scholarship app process, selections)
Volunteer coordinators (identify roles, seek out volunteers, manage scheduling for them)
Safe space (check registration, liase with WMF, monitor behavior, take complaints - keep small (2-3 highly-trusted members of the community); full time responsibility during the conference; they are the points of contact for the WMF event-ban list)
Awards committee? Is that separate, or part of scholarships? communications? a grants committee?
Fundraising committee - as opportunities present
Games committee:
WikiCommons committee (set up category/subcategories)

See 2021/organizing teams/archive for older/historic notes from this page (April-May 2021)

Tue June 1: Planned announcement of call for presentations

soft launch occurred ; we will wait to announce in a big way until Wikimania submissions are done circa June 18

Logistics agenda

Let's make a list of platforms to evaluate and compare for the conference itself:
interpretation, transcription, and translation: otter.ai, ava.me, zoom? google meet/translate?
registration: ti.to, ...
main conference sessions -- our biggest issue. 4 possibilities:
- 1 ti.to
- 2 techchange which rightscon.summit.tc is using, (note .tc=Turks & Caicos, .to is Tonga)
- 3 phill?
- 4 interact.io? used by WMF, suggested by Chen
- Peter to follow up on these
- also check out techchange.org -- Peter to study
for social time: spatial.chat, wonder, hubble, ..., Pharos may be looking at other options
for text messaging: Telegram -- we've settled on that
related services for interpretation/transcription/translation: https://vitac.com/multi-language-captioning/, otter.ai, meet.google

@@ Line 17: / Line 17: @@
 * WikiCommons committee (set up category/subcategories)
+* See [[2021/organizing teams/archive]] for older/historic notes from this page (April-May 2021)
-; Early tentative decisions by program committee (April 26 2021)
-* We'll model our call for presenters on this 2019 one:  https://wikiconference.org/wiki/2019/Submissions -- that way all forms and submissions are simply on-wiki. That worked well for academic submissions too -- they'll go through a different evaluation process
-* We'll want to have Spanish and French versions.
-* Theme?  We tentatively pick "glocal," with near alternatives: localize, decentralization, glocal, connections.  (Yes, it's a word: https://en.wiktionary.org/wiki/glocal).  Let's sound out these possibilities over Telegram, and make sure they are translatable.  glocal is apparently a plausible word in Spanish and French too.
-* Rosie:  Let's prepare categories of programming, notably an academic track which we didn't have in 2020.
-* In 2020 we had panels, training, individual sessions, plenaries, Coolest tool, video. Day 1 was mostly broadcast, day 2 was mostly zoom presentations and day 3 was mostly small groups and more interactive. Social time online was on Wonder.  Overall the design worked and we could replicate that
-* We'll figure out later when we see the submissions how many sessions and tracks we'll have
-* We can plan time slots for lightning talks, perhaps an hour a day.  People can sign up early or late.
-* We'll plan to have a plenary session for presentations by affiliates, including pre-recorded presentations if they wish
-* Before we can make available a submission form, we'll upgrade the MediaWiki on wikiconference.org.
-* Submissions can be classified as academic-track, lightning-talk, panel, training, perhaps duration (long, short, or other time choices); adn by topic: Tech, Safety, Editing, Academic, etc
-* Tentatively we'll announce our conference and launch of our call-for-presenters on June 1 (or thereabouts)
-* Academic submissions can be due through August; they need extra time to consider and for the submitter to respond. Other submissions can perhaps be considered into September.  We might have rolling acceptances, not one hard date.
-* Are we a real organization?  Or unreal?  Or surreal?
+; Tue June 1:  Planned announcement of call for presentations
-; May 3 2021 Logistics committee meeting
+* soft launch occurred ; we will wait to announce in a big way until Wikimania submissions are done circa June 18
-* Last year, every session had a different zoom link; an alternative design is breakout rooms
-* Wonder was open 24 hours a day.  We can consider spatial.chat, gather, or other social spaces this year.
-* an alternative design:  breakout rooms
-* like Streamyard/youtube; must choose and test these, and how to degrade/backup
-* Also real-world logistics for the picnics
-* We note that the captioning by google meet runs smoothly. That kind of feature would help our conference.
-* Might have social time on Clubhouse, before the conference or during
+; Logistics agenda
-; May 10 2021 Communications committee meeting
+* Let's make a list of platforms to evaluate and compare for the conference itself:
-* For more see [[meta:WikiConference_North_America/2021/Communications_committee|their page on meta]].
+* interpretation, transcription, and translation:  otter.ai, ava.me, zoom? google meet/translate?
+* registration:  ti.to, ...
-; May 17 Program team meeting
+* main conference sessions -- our biggest issue.  4 possibilities:
-* Shall we ask for Beginners track category of presentations, or a Training track?
+** 1 ti.to
-* Can we offer a session ahead of time, a week or a day before the conference starts, to show the platforms we'll use?  Also a good time to accept questions and requests about accessibility and accommodations -- language, disability, transcription -- Peter consider outreach to deaf user of transcription -- how's Otter.ai work for him?
+** 2 techchange which rightscon.summit.tc is using, (note .tc=Turks & Caicos, .to is Tonga)
+** 3 phill?
-; May 24 Logistics team meeting
+** 4 interact.io?  used by WMF, suggested by Chen
-* Likely platforms:  ti.to?
+** Peter to follow up on these
-; Sun May 30 Program+Comms teams meeting
+** also check out [https://www.techchange.org/for/conferences/ techchange.org] -- Peter to study
-* We want to get our call-for-presentations ready now
+* for social time:  spatial.chat, wonder, hubble, ..., Pharos may be looking at other options
-* To do before we launch it: translation tool, finalizing the theme, focus areas, translations; we may want to offer presentation types, including recorded vs live, lighting talk, panel, workshop; reach to Bob and prep for academic submissions; watch Wikimania
+* for text messaging:  Telegram -- we've settled on that
-* training or beginners-oriented sessions should be invited ; we might use the ten focus areas -- Rosie suggests letting people tag or classify into these, from the [[meta:Strategy/Wikimedia_movement/2018-20/Recommendations|strategy recommendations]]:  sustainability; user experience; safety and inclusion; equity in decision-making; coordinate among stakeholders; develop skills and leadership; manage internal knowledge; identify topics for impact; innovations in free knowledge; and evaluation/iteration/adaptation.
+* related services for interpretation/transcription/translation: https://vitac.com/multi-language-captioning/, otter.ai, meet.google
-* Let's invite submitters who have to write an abstract anyway to also click/tag some of these themes ; and orthogonally to choose to offer something for a beginner's track
-* Mon May 31:  Wikimedia Canada Annual meeting
-; Tue June 1:  Planned announcement of call for presentations

Difference between revisions of "2021/Organizing teams"

Revision as of 18:01, 10 June 2021

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