User:Montanabw/Draft volunteer grid

Volunteer jobs

Throughout the conference, we will need volunteers to fill a variety of roles:

1. Help with checking in preregistered participants and registering new walk-ins.
2. Directions volunteers: Help guide participants to the right places, particularly on the first day
3. Room minders: Work 1-1/2 hour shifts assigned to a specific breakout room, start programs, introduce speakers if asked, stop speakers when their time is up to be sure the next speaker has enough time, help make sure rooms are in order
4. Videographers/ "tech minders": Work 1-1/2 hour shifts to start and stop video cameras for each speaker, coordinate with roving tech minders if there is a need to assist with screens, projectors and other presentation tools. Contact _________________ to coordinate session assignments
5. Still photographers: Roving throughout the conference, see _______________________ to coordinate session assignments
6. Lunch/Reception volunteers: Make sure meals brought in by caterers are set up in the proper areas and room is properly set up; check name badges to be sure that only registered participants are admitted to rooms set aside for us and direct those paying for meals to appropriate service areas.
7. Catering volunteers: Make sure that snacks brought in by caterers are set up in the proper areas.

October 7 - Friday - 2016/Wiki Culture Crawl and editathon Pre-Conference at Balboa Park, San Diego, California 9am to 4:30 pm
Registration/Sign in volunteers	Location TBD, check in participants, distribute nametags and materials	9:30 am - 10:30 am	(need 4+ people)
Directions volunteers	Direct participants from registration area to venues	8:30 am - 10:30 am	(need 4+ people)
Program volunteers	Assist trainers/presenters at program venues	9 am - noon	(need 4+ people)
		Noon-2pm (tentative)	(need 4+ people)
		2pm-5pm (tentative)	(need 4+ people)
October 8 - Saturday
	Auditorium/ Courtyard/First Floor
SAT Registration desk 8:30 am-10am	(Check-in preregistered participants, register walk-ins) 3-4 people
SAT Registration desk 10am-11am	(during keynote, late check in/registrants) 2 people
SAT Registration desk 11am-noon	(during keynote, late check in/registrants) 2 people
Directions volunteers 8:30 am - 10:30	±4 people Direct participants from registration area to program space
Directions volunteers 11:30 - 12:30	±4 people Direct participants from auditorium to Shiley Suite on 9th floor
SAT KEYNOTE 10am -11:45	Need tech minder
		Shiley Suite Floor 9
SAT LUNCH 12:00 - 1:30 pm		LUNCH 6-8 people to check nametags and manage access, cleanup
	Auditorium Floor 1	Shiley Suite Floor 9	Jaffe Mtn View Floor 5	Clark Room Floor 1	Wells Fargo Floor 4	Commission Room Floor 9	Reading Room Floor 8
SAT Afternoon Session 1	Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 1 room and tech minders help be sure rooms are set up properly						Kevin Gorman Memorial/Women Philosopher's Editathon 1:30 pm - 6:00 pm {contact @jsfarman/juliefarmanllc@gmail.com to volunteer} 6 volunteers needed 2 to help with the tech side and set up (from 12:30) 2 to help from 1:30-3:45 2 to help from 3:45 to 6:30 (If anyone is up to volunteer for longer periods, it would be fantastic)
1:30 - 2:00 pm					Training sessions 1:45 - 2:15 pm 2:15 - 3:00 pm (# volunteers needed? )	Meetings 1:45 - 2:15 pm 2:15 - 3:00 pm (# volunteers needed ?)
2:00 - 2:30 pm
2:30 - 3:00 pm
SAT BREAK 1 3:00 - 3:30 pm (need catering volunteer?)
SAT Session 2	Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
3:30 - 4:00 pm
4:00 - 4:30 pm
4:30 - 5:00 pm
SAT Closing session 5:15 - 6:00 pm	Closing Panel User:Fuzheado	Lightning talks (5:15 - 5:45 pm)
October 9 - Sunday
	Auditorium Floor 1	Shiley Suite Floor 9	Jaffe Mountain View Floor 5	Clark Room Floor 1	Wells Fargo Floor 4	Commission Room Floor 9	Reading Room Floor 8
Outings 9:00 am - 12:00 noon	Outings and Meetups • Please eat brunch/lunch on your own before arriving to SDCPL
SUN Registration desk 12:00 noon - 1:15 pm	2-3 people (during keynote, First time check ins/walk-in registrantion)
12:00 - 1:15 pm Introduction		Keynote address - Need tech minder			12:30 pm - Introduction to Wikipedia for the Public
SUN BREAK 1 1:15 - 1:30 pm (need catering volunteer?)
SUN Session 1		Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 1 room and tech minders help be sure room is set up properly					American Chemical Society Editathon 1:30 pm - 6:00 pm {Contact _____ to volunteer}
1:30 - 2:00 pm					Training sessions 1:30 - 2:15 pm 2:15 - 3:00 pm (# volunteers needed? )	Meetings 1:30 - 2:15 pm 2:15 - 3:00 pm (# volunteers needed ?)
2:00 - 2:30 pm
2:30 - 3:00 pm
SUN BREAK 2 3:00 - 3:30 pm (need catering volunteer?)
SUN Session 2	Room minders: One person per room per session to introduce speakers, end talks on time, assist speakers with setup Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
3:30 - 4:00 pm					Training sessions 3:30 - 4:30 pm 4:30-5:00 pm (# volunteers needed? )	Meetings 3:30 - 4:15 pm 4:15 - 5:00 pm (# volunteers needed ?)
4:30 - 5:00 pm
SUN Closing Session 5:00 - 6:00 pm		Closing Panel 4:45pm -
SUN Reception 6:00 - 8:00 pm		Shiley / Woods Family Terrace 6-8 people to check nametags and manage access, cleanup
October 10 - Monday
	Auditorium/ Courtyard/First Floor
MON Registration desk 8:30 am-10am	±3 people (First time check-ins, register walk-ins)
	Auditorium Floor 1	Shiley Suite Floor 9	Jaffe Mountain View Floor 5	Clark Room Floor 1	Wells Fargo Floor 4	Commission Room Floor 9	Reading Room Floor 8
MON Opening 10:00 - 11:45 am	Introduction Keynote address -
MON LUNCH 12:00 - 1:30 pm		LUNCH 6-8 people to check nametags and manage access, cleanup			12:30 pm - Basics of Wikipedia for the Public
MON Session 1	Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 1 room and tech minders help be sure room is set up properly.						Hackathon/Hangout space
1:30 - 2:00 pm
2:30-3:00 pm
MON BREAK 1 2:30 - 2:45 pm (need catering volunteer?)
MON Session 2	Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
2:45 - 4:15					Training sessions 3:30 pm Basics of Wikipedia for the public {tech minder needed}	Unconference sessions {need facilitators?}
(breaks per schedule)
MON BREAK 2 4:15 - 4:30 pm (need catering volunteer?)
MON Closing session 4:30 pm - 5:00 pm		Sharing session {tech minder needed?}
Clean up, debrief, decompress—We made it!