Difference between revisions of "User:Montanabw/Draft volunteer grid"

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(added info re: KG editathon)
 
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#Help with checking in preregistered participants and registering new walk-ins.  
 
#Help with checking in preregistered participants and registering new walk-ins.  
 
#Directions volunteers:  Help guide participants to the right places, particularly on the first day
 
#Directions volunteers:  Help guide participants to the right places, particularly on the first day
#Room minders:  Work 1-1/2 hour shifts assigned to a specific breakout room, introduce speakers, stop speakers when their time is up to be sure the next speaker has enough time, help make sure rooms are in order
+
#Room minders:  Work 1-1/2 hour shifts assigned to a specific breakout room, start programs, introduce speakers if asked, stop speakers when their time is up to be sure the next speaker has enough time, help make sure rooms are in order
 
#Videographers/ "tech minders": Work 1-1/2 hour shifts to start and stop video cameras for each speaker, coordinate with roving tech minders if there is a need to assist with screens, projectors and other presentation tools.  Contact _________________ to coordinate session assignments  
 
#Videographers/ "tech minders": Work 1-1/2 hour shifts to start and stop video cameras for each speaker, coordinate with roving tech minders if there is a need to assist with screens, projectors and other presentation tools.  Contact _________________ to coordinate session assignments  
 
#Still photographers:  Roving throughout the conference, see _______________________ to coordinate session assignments
 
#Still photographers:  Roving throughout the conference, see _______________________ to coordinate session assignments
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|Location TBD, check in participants, distribute nametags and materials  
 
|Location TBD, check in participants, distribute nametags and materials  
 
|9:30 am - 10:30 am
 
|9:30 am - 10:30 am
|colspan="5"| Add your name here if you can help (need 4+ people)
+
|colspan="5"| (need 4+ people)
 
|-
 
|-
 
! Directions volunteers
 
! Directions volunteers
 
|Direct participants from registration area to venues
 
|Direct participants from registration area to venues
 
|8:30 am - 10:30 am
 
|8:30 am - 10:30 am
|colspan="5"| Add your name here if you can help (need 4+ people)  
+
|colspan="5"| (need 4+ people)  
 
|-
 
|-
 
! rowspan="3"|Program volunteers
 
! rowspan="3"|Program volunteers
|rowspan="3"| Venues and jobs TBD;<br>See [[User:Fuzheado]] for assignments
+
|rowspan="3"|Assist trainers/presenters at program venues
 
|9 am -  noon
 
|9 am -  noon
|colspan="5"| Add your name here if you can help (need 4+ people)  
+
|colspan="5"| (need 4+ people)  
 
|-
 
|-
 
|Noon-2pm (tentative)
 
|Noon-2pm (tentative)
|colspan="5"| Add your name here if you can help (need 4+ people)  
+
|colspan="5"| (need 4+ people)  
 
|-
 
|-
 
|2pm-5pm (tentative)
 
|2pm-5pm (tentative)
|colspan="5"| Add your name here if you can help (need 4+ people)  
+
|colspan="5"| (need 4+ people)  
 
|-
 
|-
 
| colspan="8" style="background: #ddddff;" |'''<big>October 8 - Saturday</big>'''
 
| colspan="8" style="background: #ddddff;" |'''<big>October 8 - Saturday</big>'''
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!SAT Registration desk
 
!SAT Registration desk
 
8:30 am-10am
 
8:30 am-10am
| colspan="7" | (Check-in preregistered participants, register walk-ins) 3-4 people {your name here}
+
| colspan="7" | (Check-in preregistered participants, register walk-ins) 3-4 people
 
|-
 
|-
 
!SAT Registration desk
 
!SAT Registration desk
 
10am-11am
 
10am-11am
| colspan="7" | (during keynote, late check in/registrants) 2 people {your name here}
+
| colspan="7" | (during keynote, late check in/registrants) 2 people  
 
|-
 
|-
 
!SAT Registration desk
 
!SAT Registration desk
 
11am-noon
 
11am-noon
|colspan="7"| (during keynote, late check in/registrants) 2 people {your name here}
+
|colspan="7"| (during keynote, late check in/registrants) 2 people  
 
|-
 
|-
 
! Directions volunteers <br>8:30 am - 10:30  
 
! Directions volunteers <br>8:30 am - 10:30  
|colspan="7"|±4 people Direct participants from registration area to program space {your name here}
+
|colspan="7"|±4 people Direct participants from registration area to program space  
 
|-
 
|-
 
! Directions volunteers <br>11:30 - 12:30  
 
! Directions volunteers <br>11:30 - 12:30  
|colspan="7"|±4 people Direct participants from auditorium to Shiley Suite on 9th floor {your name here}
+
|colspan="7"|±4 people Direct participants from auditorium to Shiley Suite on 9th floor  
 
|-
 
|-
 
!SAT KEYNOTE
 
!SAT KEYNOTE
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| style="background-color:Gainsboro;" |
 
| style="background-color:Gainsboro;" |
| colspan="6"| LUNCH 6-8 people to check nametags and manage access, cleanup {your name here}
+
| colspan="6"| LUNCH 6-8 people to check nametags and manage access, cleanup  
 
|-
 
|-
 
! width="10%" style="vertical-align=top;" |  
 
! width="10%" style="vertical-align=top;" |  
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|SAT Afternoon
 
|SAT Afternoon
 
'''Session 1'''
 
'''Session 1'''
|colspan="6"|  Room minders:  One person per room per session to introduce speakers, end talks on time, assist speakers with setup<br> Tech minders:  One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session.  All session 1 room and tech minders help be sure room is set up properly
+
|colspan="6"|  Room minders:  One person per room per session to start programs, end talks on time, assist speakers with setup<br> Tech minders:  1 -2 people to roam and be sure cameras and mics are set up.  All session 1 room and tech minders help be sure rooms are set up properly
 
|rowspan="10"|Kevin Gorman Memorial/Women Philosopher's  Editathon 1:30 pm - 6:00 pm {contact @jsfarman/juliefarmanllc@gmail.com to volunteer}
 
|rowspan="10"|Kevin Gorman Memorial/Women Philosopher's  Editathon 1:30 pm - 6:00 pm {contact @jsfarman/juliefarmanllc@gmail.com to volunteer}
 
6 volunteers needed<br>
 
6 volunteers needed<br>
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|SAT
 
|SAT
 
'''Session 2'''
 
'''Session 2'''
|colspan="6"| Room minders:  One person per room per session to introduce speakers, end talks on time, assist speakers with setup<br> Tech minders:  One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
+
|colspan="6"| Room minders:  One person per room per session to start programs, end talks on time, assist speakers with setup<br> Tech minders:  1 -2 people to roam and be sure cameras and mics are set up.   All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
 
|-
 
|-
 
|3:30 - 4:00 pm  
 
|3:30 - 4:00 pm  
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!SUN Registration desk
 
!SUN Registration desk
 
12:00 noon - 1:15 pm  
 
12:00 noon - 1:15 pm  
| colspan="7" |2-3 people (during keynote, First time check ins/walk-in registrantion) {your name here}
+
| colspan="7" |2-3 people (during keynote, First time check ins/walk-in registrantion)  
 
|-
 
|-
 
!12:00 - 1:15 pm Introduction
 
!12:00 - 1:15 pm Introduction
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|'''Keynote address''' - Need tech minder
 
|'''Keynote address''' - Need tech minder
 
|colspan="2" style="background-color:Gainsboro;" |
 
|colspan="2" style="background-color:Gainsboro;" |
| '''12:30 pm''' - Introduction to Wikipedia for the Public (need tech minder?)
+
| '''12:30 pm''' - Introduction to Wikipedia for the Public  
 
| colspan="2" style="background-color:Gainsboro;" |
 
| colspan="2" style="background-color:Gainsboro;" |
 
|-  
 
|-  
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'''Session 1'''
 
'''Session 1'''
 
| style="background-color:Gainsboro;" |
 
| style="background-color:Gainsboro;" |
|colspan="5"|  Room minders:  One person per room per session to introduce speakers, end talks on time, assist speakers with setup<br> Tech minders:  One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session.  All session 1 room and tech minders help be sure room is set up properly
+
|colspan="5"|  Room minders:  One person per room per session to start programs, end talks on time, assist speakers with setup<br> Tech minders:  One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session.  All session 1 room and tech minders help be sure room is set up properly
 
|rowspan="9"|American Chemical Society Editathon 1:30 pm - 6:00 pm {Contact _____ to volunteer}
 
|rowspan="9"|American Chemical Society Editathon 1:30 pm - 6:00 pm {Contact _____ to volunteer}
 
|-
 
|-
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|SUN
 
|SUN
 
'''Session 2'''
 
'''Session 2'''
|colspan="6"|  Room minders:  One person per room per session to introduce speakers, end talks on time, assist speakers with setup<br> Tech minders:  One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
+
|colspan="6"|  Room minders:  One person per room per session to introduce speakers, end talks on time, assist speakers with setup<br> Tech minders:  1 -2 people to roam and be sure cameras and mics are set up.   All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
 
|-
 
|-
 
|3:30 - 4:00 pm  
 
|3:30 - 4:00 pm  
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5:00 - 6:00 pm
 
5:00 - 6:00 pm
 
| style="background-color:Gainsboro;" |
 
| style="background-color:Gainsboro;" |
|'''Closing Panel  4:45pm -'''  (Need tech minder?)
+
|'''Closing Panel  4:45pm -'''   
 
|-
 
|-
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
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6:00 - 8:00 pm   
 
6:00 - 8:00 pm   
 
| style="background-color:Gainsboro;" |
 
| style="background-color:Gainsboro;" |
| colspan="6" |Shiley / Woods Family Terrace 6-8 people to check nametags and manage access, cleanup {your name here}
+
| colspan="6" |Shiley / Woods Family Terrace 6-8 people to check nametags and manage access, cleanup  
 
|- style="vertical-align:top;"
 
|- style="vertical-align:top;"
 
| colspan="8" style="background: #ddddff;" |'''<big>October 10 - Monday</big>'''
 
| colspan="8" style="background: #ddddff;" |'''<big>October 10 - Monday</big>'''
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!MON Registration desk
 
!MON Registration desk
 
8:30 am-10am  
 
8:30 am-10am  
| colspan="7" |±3 people (First time check-ins, register walk-ins) {your name here}
+
| colspan="7" |±3 people (First time check-ins, register walk-ins)  
 
|-
 
|-
 
! width="10%" style="vertical-align=top;" |  
 
! width="10%" style="vertical-align=top;" |  
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11:45 am
 
11:45 am
 
|'''Introduction'''
 
|'''Introduction'''
'''Keynote address''' - {need tech minder}
+
'''Keynote address''' -
 
| style="background-color:Gainsboro;" colspan = "6"|
 
| style="background-color:Gainsboro;" colspan = "6"|
 
|-
 
|-
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12:00 - 1:30 pm
 
12:00 - 1:30 pm
 
| style="background-color:Gainsboro;" |
 
| style="background-color:Gainsboro;" |
| colspan="3"| LUNCH 6-8 people to check nametags and manage access, cleanup  {your name here}
+
| colspan="3"| LUNCH 6-8 people to check nametags and manage access, cleanup   
|'''12:30 pm -''' Basics of Wikipedia for the Public {need tech minder}
+
|'''12:30 pm -''' Basics of Wikipedia for the Public  
 
| style="background-color:Gainsboro;"|
 
| style="background-color:Gainsboro;"|
 
|
 
|
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|MON
 
|MON
 
'''Session 1'''
 
'''Session 1'''
|colspan="6"|Room minders:  One person per room per session to introduce speakers, end talks on time, assist speakers with setup<br> Tech minders:  One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session.  All session 1 room and tech minders help be sure room is set up properly.
+
|colspan="6"|Room minders:  One person per room per session to start programs, end talks on time, assist speakers with setup<br> Tech minders:  One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session.  All session 1 room and tech minders help be sure room is set up properly.
 
|rowspan="9"|Hackathon/Hangout space
 
|rowspan="9"|Hackathon/Hangout space
 
|-
 
|-
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|MON
 
|MON
 
'''Session 2'''
 
'''Session 2'''
|colspan="6"|Room minders:  One person per room per session to introduce speakers, end talks on time, assist speakers with setup<br> Tech minders:  One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session.  All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
+
|colspan="6"|Room minders:  One person per room per session to start programs, end talks on time, assist speakers with setup<br> Tech minders:  One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session.  All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
 
|-   
 
|-   
 
|2:45 - 4:15
 
|2:45 - 4:15

Latest revision as of 03:14, 28 September 2016

Volunteer jobs

Throughout the conference, we will need volunteers to fill a variety of roles:

  1. Help with checking in preregistered participants and registering new walk-ins.
  2. Directions volunteers: Help guide participants to the right places, particularly on the first day
  3. Room minders: Work 1-1/2 hour shifts assigned to a specific breakout room, start programs, introduce speakers if asked, stop speakers when their time is up to be sure the next speaker has enough time, help make sure rooms are in order
  4. Videographers/ "tech minders": Work 1-1/2 hour shifts to start and stop video cameras for each speaker, coordinate with roving tech minders if there is a need to assist with screens, projectors and other presentation tools. Contact _________________ to coordinate session assignments
  5. Still photographers: Roving throughout the conference, see _______________________ to coordinate session assignments
  6. Lunch/Reception volunteers: Make sure meals brought in by caterers are set up in the proper areas and room is properly set up; check name badges to be sure that only registered participants are admitted to rooms set aside for us and direct those paying for meals to appropriate service areas.
  7. Catering volunteers: Make sure that snacks brought in by caterers are set up in the proper areas.


October 7 - Friday - 2016/Wiki Culture Crawl and editathon Pre-Conference at Balboa Park, San Diego, California 9am to 4:30 pm
Registration/Sign in volunteers Location TBD, check in participants, distribute nametags and materials 9:30 am - 10:30 am (need 4+ people)
Directions volunteers Direct participants from registration area to venues 8:30 am - 10:30 am (need 4+ people)
Program volunteers Assist trainers/presenters at program venues 9 am - noon (need 4+ people)
Noon-2pm (tentative) (need 4+ people)
2pm-5pm (tentative) (need 4+ people)
October 8 - Saturday
Auditorium/ Courtyard/First Floor
SAT Registration desk

8:30 am-10am

(Check-in preregistered participants, register walk-ins) 3-4 people
SAT Registration desk

10am-11am

(during keynote, late check in/registrants) 2 people
SAT Registration desk

11am-noon

(during keynote, late check in/registrants) 2 people
Directions volunteers
8:30 am - 10:30
±4 people Direct participants from registration area to program space
Directions volunteers
11:30 - 12:30
±4 people Direct participants from auditorium to Shiley Suite on 9th floor
SAT KEYNOTE

10am -11:45

Need tech minder
Shiley Suite

Floor 9

SAT LUNCH

12:00 - 1:30 pm

LUNCH 6-8 people to check nametags and manage access, cleanup
Auditorium

Floor 1

Shiley Suite

Floor 9

Jaffe Mtn View

Floor 5

Clark Room

Floor 1

Wells Fargo

Floor 4

Commission Room

Floor 9

Reading Room

Floor 8

SAT Afternoon

Session 1

Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup
Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 1 room and tech minders help be sure rooms are set up properly
Kevin Gorman Memorial/Women Philosopher's Editathon 1:30 pm - 6:00 pm {contact @jsfarman/juliefarmanllc@gmail.com to volunteer}

6 volunteers needed
2 to help with the tech side and set up (from 12:30)
2 to help from 1:30-3:45
2 to help from 3:45 to 6:30
(If anyone is up to volunteer for longer periods, it would be fantastic)

1:30 - 2:00 pm Training sessions
1:45 - 2:15 pm
2:15 - 3:00 pm
(# volunteers needed? )
Meetings 1:45 - 2:15 pm
2:15 - 3:00 pm (# volunteers needed ?)
2:00 - 2:30 pm
2:30 - 3:00 pm
SAT BREAK 1

3:00 - 3:30 pm (need catering volunteer?)

SAT

Session 2

Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup
Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
3:30 - 4:00 pm
4:00 - 4:30 pm
4:30 - 5:00 pm
SAT

Closing session 5:15 - 6:00 pm

Closing Panel User:Fuzheado Lightning talks

(5:15 - 5:45 pm)

October 9 - Sunday
Auditorium

Floor 1

Shiley Suite

Floor 9

Jaffe

Mountain View Floor 5

Clark Room

Floor 1

Wells Fargo

Floor 4

Commission Room

Floor 9

Reading Room

Floor 8

Outings

9:00 am - 12:00 noon

Outings and Meetups • Please eat brunch/lunch on your own before arriving to SDCPL
SUN Registration desk

12:00 noon - 1:15 pm

2-3 people (during keynote, First time check ins/walk-in registrantion)
12:00 - 1:15 pm Introduction Keynote address - Need tech minder 12:30 pm - Introduction to Wikipedia for the Public
SUN BREAK 1

1:15 - 1:30 pm (need catering volunteer?)

SUN

Session 1

Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup
Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 1 room and tech minders help be sure room is set up properly
American Chemical Society Editathon 1:30 pm - 6:00 pm {Contact _____ to volunteer}
1:30 - 2:00 pm Training sessions
1:30 - 2:15 pm
2:15 - 3:00 pm
(# volunteers needed? )
Meetings 1:30 - 2:15 pm
2:15 - 3:00 pm (# volunteers needed ?)
2:00 - 2:30 pm
2:30 - 3:00 pm
SUN BREAK 2

3:00 - 3:30 pm (need catering volunteer?)

SUN

Session 2

Room minders: One person per room per session to introduce speakers, end talks on time, assist speakers with setup
Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
3:30 - 4:00 pm Training sessions
3:30 - 4:30 pm
4:30-5:00 pm
(# volunteers needed? )
Meetings 3:30 - 4:15 pm
4:15 - 5:00 pm (# volunteers needed ?)
4:30 - 5:00 pm
SUN

Closing Session 5:00 - 6:00 pm

Closing Panel 4:45pm -
SUN Reception

6:00 - 8:00 pm

Shiley / Woods Family Terrace 6-8 people to check nametags and manage access, cleanup
October 10 - Monday
Auditorium/ Courtyard/First Floor
MON Registration desk

8:30 am-10am

±3 people (First time check-ins, register walk-ins)
Auditorium

Floor 1

Shiley Suite

Floor 9

Jaffe

Mountain View Floor 5

Clark Room

Floor 1

Wells Fargo

Floor 4

Commission Room

Floor 9

Reading Room

Floor 8

MON

Opening 10:00 - 11:45 am

Introduction

Keynote address -

MON LUNCH

12:00 - 1:30 pm

LUNCH 6-8 people to check nametags and manage access, cleanup 12:30 pm - Basics of Wikipedia for the Public
MON

Session 1

Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup
Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 1 room and tech minders help be sure room is set up properly.
Hackathon/Hangout space
1:30 - 2:00 pm
2:30-3:00 pm
MON BREAK 1

2:30 - 2:45 pm (need catering volunteer?)

MON

Session 2

Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup
Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
2:45 - 4:15 Training sessions
3:30 pm
Basics of Wikipedia for the public {tech minder needed}
Unconference sessions {need facilitators?}
(breaks per schedule)
MON BREAK 2

4:15 - 4:30 pm (need catering volunteer?)

MON

Closing session 4:30 pm - 5:00 pm

Sharing session {tech minder needed?}
Clean up, debrief, decompress—We made it!