Difference between revisions of "2016/Volunteers"

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*Videographers:
  
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** Using high quality Smartphone - can do Facebook Live too. [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 15:30, 23 September 2016 (EDT)
  
** Using high quality Smartphone - can do Facebook Live too. [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 15:30, 23 September 2016 (EDT)
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** [[User:Jcline|Jcline]] ([[User talk:Jcline|talk]]) 21:08, 5 October 2016 (EDT) Audio/Video
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** [[User:Jcline|Jcline]] ([[User talk:Jcline|talk]]) 21:08, 5 October 2016 (EDT) Audio/Video in Shiley 9th all day
 
**{add your name above here}
  
**{add your name above here}
   

Revision as of 18:46, 10 October 2016

WikiConference North America 2016 • San Diego, California
Volunteers in action at WikiConference 2015

We are seeking volunteers to assist the conference organizers and attendees during the conference. In return for working several shifts over the course of the conference, volunteers will be able to attend the conference for free. Lunch will be provided! For those interested:

Please sign up below to indicate your availability and interests. (Please also register as a volunteer at using our online sign up form)

Sign up below to be scheduled for a volunteer task. Please also register as a volunteer via the online form.

Volunteer certificates can be provided upon request. Your volunteer service may apply to your service hours if you are students.

People with interest in photography and video, please also check in at 2016/Photo volunteers and policies. We need you!

Volunteer signup

Volunteer jobs

Throughout the conference, we will need volunteers to fill a variety of roles:

  1. Setup crew: Assist with signage, room setup, organizing space
  2. Registration/Sign in volunteers: Help with checking in preregistered participants and registering new walk-ins.
  3. Directions volunteers: Help guide participants to the right places, particularly on the first day
  4. Session moderators/Room minders: Work 1-1/2 hour shifts assigned to a specific breakout room, prompt the speaker to begin their presentation at the appropriate time, stop speakers when their time is up to be sure the next speaker has enough time, help make sure rooms are in order
  5. Tech minders: Work 1-1/2 hour shifts: rove throughout program areas and assist with screens, sound, projectors and other presentation tools.
  6. Still photographers: Roving throughout the conference. Bring your own equipment and coordinate at Photo volunteers and policies. Must comply with our photo volunteers and policies, press policies and our Safe Space Policy.
  7. Videographers: If possible, bring your own equipment or coordinate at Photo volunteers and policies: Work 1-1/2 hour shifts to start and stop video cameras for each speaker, coordinate with roving tech minders if there is a need for help in a room. Must comply with our photo volunteers and policies, press policies and our Safe Space Policy.
  8. Food crew: (Lunch/Reception/Catering volunteers): Make sure meals and snacks brought in by caterers are set up in the proper areas and room is properly set up; check name badges to be sure that only registered participants are admitted to rooms set aside for us and direct those paying for meals to appropriate service areas, assist with cleanup if needed.
  9. Cleanup crew: After meals and at end of day, walk through venue and program areas, clean up, gather lost items, straighten up space, etc.

Volunteer assignments

  1. If you have not already done so, please sign up as a volunteer using our online sign up form to indicate your availability and interests.
  2. Sign yourself up below (using four tildes: ~~~~) for the tasks and days you would like to help. Indicate how much time you want to volunteer (2 hour minimum or as noted below) and if you have a preference for time or assignment. See 2016/Schedule for details.

Friday, October 7, Balboa Park

October 7 - Friday - 2016/Wiki Culture Crawl and editathon Pre-Conference at Balboa Park, San Diego, California 9am to 4:30 pm Lead: User:Fuzheado

  • Directions volunteers: Direct participants from registration area to venues
    • Thewellman (talk) 23:23, 1 October 2016 (EDT)
    • {add your name above here}
  • Program volunteers: Venues and jobs TBD; See User:Fuzheado for assignments
    • {add your name above here}
  • Videographers:
    • Using high quality Smartphone - can do Facebook Live too. [[User:Checkingfax]] (talk) 15:30, 23 September 2016 (EDT)
    • Jcline (talk) 21:08, 5 October 2016 (EDT) Audio/Video in Shiley 9th all day
    • {add your name above here}

Saturday, October 8, Main Conference, San Diego Central Public Library, 9am-6pm

Volunteer coordinator: User:Montanabw
Press coordinator: User:Gamaliel
Photo coordinator: User:Geraldshields11 video coordinator: (TBA)
Tech coordinator: James Hare

  • Setup crew: Assist with signage, room setup, organizing space: 8:30-9:30 am:
    • Montanabw (talk) 18:36, 22 September 2016 (EDT)
    • Mark Smith
    • Gtsulab (talk) 13:29, 26 September 2016 (EDT)
    • {add your name above here}
  • Registration/Sign in volunteers: Location TBD, check in participants, distribute nametags and materials. (One and two-hour shifts)(Will miss some programming)
    • Montanabw (talk) 18:36, 22 September 2016 (EDT)
    • [[User:Checkingfax]] (talk) 14:14, 23 September 2016 (EDT)
    • available in the morning only Gtsulab (talk) 13:29, 26 September 2016 (EDT)
    • Available in the morning only DreamLiner (talk) 14:51, 26 September 2016 (EDT)
    • Psanchez820
    • I'd be willing to help early morning, but would prefer not to miss programming in the afternoon. Looks like we have several volunteers for this task already, but please ping/email me if needed. -Another Believer (talk) 19:01, 29 September 2016 (EDT)
  • Directions volunteers: Direct participants from registration area and program areas (One and two-hour shifts)(Will miss some programming)
    • Mark Smith
    • {add your name here}
  • Food crew: Indicate morning, lunch or afternoon break availability
    • {add your name here}
    • Mark Smith
  • Room minders: Work a 1-1/2 hour shift, ensuring that the program schedule is adhered to. See programs start on time, potentially introduce speakers for programs at the beginning of the program, have programs end and clear the space on time, ensure that code of conduct policies are adhered to in the room, take count of the number of persons in the room after a certain point after the beginning of the event, ensure that the room is in working order, and other duties that might be assigned by conference organizers.
  • Tech minders: Work 1-1/2 hour shifts, be available to assist room minders with setup and troubleshoot problems during presentations. Start and stop video recording if no photographer available.
  • Still photographers: Work 1-1/2 hour shifts, roving throughout program and gathering areas
  • Videographers: Work 1-1/2 hour shifts assigned to a specific breakout room, roving throughout gathering areas during breaks
    • Using high quality Smartphone camera - can do Facebook Live too. [[User:Checkingfax]] (talk) 14:14, 23 September 2016 (EDT)
    • Have specific talks I want to be sure get filmed. Gtsulab (talk) 13:29, 26 September 2016 (EDT)
    • {add your name above here}
  • Cleanup crew: Walk-through venue at 1-2 pm and at 5-6pm
    • Thewellman (talk) 16:11, 23 September 2016 (EDT)
    • Mark Smith (lunch only)
    • {add your name above here}

Sunday, October 9, Main Conference, San Diego Central Public Library, noon-6pm; reception 6-8pm

  • Setup crew: Assist with signage, room setup, organizing space: 8:30-9:30 am:
  • Registration/Sign in volunteers: Location TBD, check in participants, distribute nametags and materials. (One-hour shifts)(Might miss some programming)
  • Directions volunteers: Direct participants from registration area and program areas (One-hour shifts)(Might miss some programming)
    • Mark Smith
    • {add your name above here}
  • Food crew: Afternoon break or Reception.
    • {add your name above here}
  • Room minders: Work a 1-1/2 hour shift, ensuring that the program schedule is adhered to. That programs start on time, potentially introduce speakers for programs at the beginning of the program, have programs clear the stage on time, ensure that code of conduct policies are adhered to in the room, take count of the number of persons in the room after a certain point after the beginning of the event, ensure that the room is in working order, and any other duties assigned from higher level supervision.
  • Tech minders: Work 1-1/2 hour shifts, be available to assist room minders with setup and troubleshoot problems during presentations.
  • Still photographers: Work 1-1/2 hour shifts, roving throughout program and gathering areas
  • Videographers: Work 1-1/2 hour shifts assigned to a specific breakout room, roving throughout gathering areas during breaks
    • Using high quality Smartphone camera - can do Facebook Live too. [[User:Checkingfax]] (talk) 14:19, 23 September 2016 (EDT)
    • Gtsulab (talk) 13:33, 26 September 2016 (EDT)
    • {add your name above here}
  • Cleanup crew: Walk-through venue at 5-6pm, 8-8-30pm
    • {add your name above here}

Monday, October 10, Main Conference, San Diego Central Public Library, 9am-6pm

  • Setup crew: Assist with signage, room setup, organizing space: 8:30-9:30 am:
    • Montanabw (talk) 18:36, 22 September 2016 (EDT)
    • Mark Smith
    • {add your name above here}
  • Registration/Sign in volunteers: Location TBD, check in participants, distribute nametags and materials. (One and two-hour shifts)(Will miss some programming)
  • Directions volunteers: Direct participants from registration area and program areas (One and two-hour shifts)(Will miss some programming)
    • Mark Smith
    • {add your name above here}
  • Food crew: Indicate morning, lunch or afternoon break availability
    • Mark Smith (lunch only)
    • {add your name above here}
  • Room minders: Work a 1-1/2 hour shift, ensuring that the program schedule is adhered to. That programs start on time, potentially introduce speakers for programs at the beginning of the program, have programs clear the stage on time, ensure that code of conduct policies are adhered to in the room, take count of the number of persons in the room after a certain point after the beginning of the event, ensure that the room is in working order, and any other duties assigned from higher level supervision.
  • Tech minders: Work 1-1/2 hour shifts, be available to assist room minders with setup and troubleshoot problems during presentations.
  • Still photographers: Work 1-1/2 hour shifts, roving throughout program and gathering areas
  • Videographers: Work 1-1/2 hour shifts assigned to a specific breakout room, roving throughout gathering areas during breaks
    • Using high quality Smartphone camera - can do Facebook too. [[User:Checkingfax]] (talk) 14:25, 23 September 2016 (EDT)
    • Jcline (talk) 21:10, 5 October 2016 (EDT) Audio/Video
    • {add your name above here}
  • Cleanup crew: Walk-through venue at 1-2 pm and at 5-6pm
    • 5-6 p.m. I will need a pickup stick for anything that is on the floor, and a dolly or cart to collect left behind backpacks, etc. [[User:Checkingfax]] (talk) 14:25, 23 September 2016 (EDT)
    • Thewellman (talk) 16:07, 23 September 2016 (EDT)
    • preferably 5-6 --EBarrios (WMF) (talk) 18:06, 2 October 2016 (EDT)
    • {add your name above here}

Volunteer schedule grid

"Subject to change' 2016/Schedule is the official schedule. Any discrepancies here should be corrected to correspond with the official schedule

October 7 - Friday - 2016/Wiki Culture Crawl and editathon Pre-Conference at Balboa Park, San Diego, California 9am to 4:30 pm
Registration/Sign in volunteers Location TBD, check in participants, distribute nametags and materials 9:30 am - 10:30 am (need 4+ people)
Directions volunteers Direct participants from registration area to venues 8:30 am - 10:30 am (need 4+ people)
Program volunteers Assist trainers/presenters at program venues 9 am - noon (need 4+ people)
Noon-2pm (tentative) (need 4+ people)
2pm-5pm (tentative) (need 4+ people)
October 8 - Saturday
Auditorium/ Courtyard/First Floor
SAT Registration desk

8:30 am-10am

(Check-in preregistered participants, register walk-ins) 3-4 people
SAT Registration desk

10am-11am

(during keynote, late check in/registrants) 2 people
SAT Registration desk

11am-noon

(during keynote, late check in/registrants) 2 people
Directions volunteers
8:30 am - 10:30 		±4 people Direct participants from registration area to program space
Directions volunteers
11:30 - 12:30 		±4 people Direct participants from auditorium to Shiley Suite on 9th floor
SAT KEYNOTE

10am -11:45

Need tech minder
Shiley Suite

Floor 9

SAT LUNCH

12:00 - 1:30 pm

LUNCH 6-8 people to check nametags and manage access, cleanup
Auditorium

Floor 1

Shiley Suite

Floor 9

Jaffe Mtn View

Floor 5

Clark Room

Floor 1

Wells Fargo

Floor 4

Commission Room

Floor 9

Reading Room

Floor 8

SAT Afternoon

Session 1

Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup
Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 1 room and tech minders help be sure rooms are set up properly 		Kevin Gorman Memorial/Women Philosopher's Editathon 1:30 pm - 6:00 pm {contact @jsfarman/juliefarmanllc@gmail.com to volunteer}

6 volunteers needed
2 to help with the tech side and set up (from 12:30)
2 to help from 1:30-3:45
2 to help from 3:45 to 6:30
(If anyone is up to volunteer for longer periods, it would be fantastic)

1:30 - 2:00 pm Training sessions
1:45 - 2:15 pm
2:15 - 3:00 pm
(# volunteers needed? ) 		Meetings 1:45 - 2:15 pm
2:15 - 3:00 pm (# volunteers needed ?)
2:00 - 2:30 pm
2:30 - 3:00 pm
SAT BREAK 1

3:00 - 3:30 pm (need catering volunteer?)

SAT

Session 2

Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup
Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
3:30 - 4:00 pm
4:00 - 4:30 pm
4:30 - 5:00 pm
SAT

Closing session 5:15 - 6:00 pm

Closing Panel User:Fuzheado Lightning talks

(5:15 - 5:45 pm)

October 9 - Sunday
Auditorium

Floor 1

Shiley Suite

Floor 9

Jaffe

Mountain View Floor 5

Clark Room

Floor 1

Wells Fargo

Floor 4

Commission Room

Floor 9

Reading Room

Floor 8

Outings

9:00 am - 12:00 noon

Outings and Meetups • Please eat brunch/lunch on your own before arriving to SDCPL
SUN Registration desk

12:00 noon - 1:15 pm

2-3 people (during keynote, First time check ins/walk-in registrantion)
12:00 - 1:15 pm Introduction Keynote address - Need tech minder 12:30 pm - Introduction to Wikipedia for the Public
SUN BREAK 1

1:15 - 1:30 pm (need catering volunteer?)

SUN

Session 1

Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup
Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 1 room and tech minders help be sure room is set up properly 		American Chemical Society Editathon 1:30 pm - 6:00 pm {Contact _____ to volunteer}
1:30 - 2:00 pm Training sessions
1:30 - 2:15 pm
2:15 - 3:00 pm
(# volunteers needed? ) 		Meetings 1:30 - 2:15 pm
2:15 - 3:00 pm (# volunteers needed ?)
2:00 - 2:30 pm
2:30 - 3:00 pm
SUN BREAK 2

3:00 - 3:30 pm (need catering volunteer?)

SUN

Session 2

Room minders: One person per room per session to introduce speakers, end talks on time, assist speakers with setup
Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
3:30 - 4:00 pm Training sessions
3:30 - 4:30 pm
4:30-5:00 pm
(# volunteers needed? ) 		Meetings 3:30 - 4:15 pm
4:15 - 5:00 pm (# volunteers needed ?)
4:30 - 5:00 pm
SUN

Closing Session 5:00 - 6:00 pm

Closing Panel 4:45pm -
SUN Reception

6:00 - 8:00 pm

Shiley / Woods Family Terrace 6-8 people to check nametags and manage access, cleanup
October 10 - Monday
Auditorium/ Courtyard/First Floor
MON Registration desk

8:30 am-10am

±3 people (First time check-ins, register walk-ins)
Auditorium

Floor 1

Shiley Suite

Floor 9

Jaffe

Mountain View Floor 5

Clark Room

Floor 1

Wells Fargo

Floor 4

Commission Room

Floor 9

Reading Room

Floor 8

MON

Opening 10:00 - 11:45 am

Introduction

Keynote address -

MON LUNCH

12:00 - 1:30 pm

LUNCH 6-8 people to check nametags and manage access, cleanup 12:30 pm - Basics of Wikipedia for the Public
MON

Session 1

Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup
Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 1 room and tech minders help be sure room is set up properly. 		Hackathon/Hangout space
1:30 - 2:00 pm
2:30-3:00 pm
MON BREAK 1

2:30 - 2:45 pm (need catering volunteer?)

MON

Session 2

Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup
Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day
2:45 - 4:15 Training sessions
3:30 pm
Basics of Wikipedia for the public {tech minder needed} 		Unconference sessions {need facilitators?}
(breaks per schedule)
MON BREAK 2

4:15 - 4:30 pm (need catering volunteer?)

MON

Closing session 4:30 pm - 5:00 pm

Sharing session {tech minder needed?}
Clean up, debrief, decompress—We made it!
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