Difference between revisions of "2016/Volunteers"
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+ | [[File:WikiConference_USA_2015_358.JPG|thumb|Volunteers in action at WikiConference 2015]] |
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+ | [[File:Group Photo WikiConference North America 2016 - First 01.jpg|thumb|In October 2016, the Wikiconference North America 2016, the attendees]] |
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+ | We are seeking volunteers to assist the conference organizers and attendees during the conference. In return for working several shifts over the course of the conference, volunteers will be able to attend the conference for free. Lunch will be provided! For those interested: |
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+ | '''<big><big>Please sign up below to indicate your availability and interests.</big></big> (Please also register as a volunteer at using our [https://podio.com/webforms/16513822/1109719 online sign up form]) ''' |
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− | WikiConference North America will be held in The San Diego Public Library from October 7–10. The conference will bring leading open source / knowledge practitioners and scholars, as well as Wikimedia enthusiasts from US, Canada and Mexico. There will be workshops, presentations, and trainings on a variety of subjects, including the online gender gap, online community conflict resolution, wiki education, and more. |
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+ | Sign up below to be scheduled for a volunteer task. Please also register as a volunteer via the online form. |
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− | We are currently seeking volunteers to assist the conference organizers and attendees during the conference. In return for working several shifts over the course of the conference, volunteers will be able to attend the conference for free. Lunch and conference t-shirts will be provided! |
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+ | Volunteer certificates can be provided upon request. Your volunteer service may apply to your service hours if you are students. |
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− | If you interested, contact '''addis{{@}}wikimedianyc.org''' with the following information: name, email, phone number, and time availability between October 8-10. |
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+ | |||
+ | '''People with interest in photography and <big>video</big>, please also check in at [[2016/Photo volunteers and policies]]. We need you!''' |
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+ | |||
+ | == Volunteer signup == |
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+ | |||
+ | * [[User:Fuzheado|Fuzheado]] ([[User talk:Fuzheado|talk]]) - GLAM coordination |
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+ | * Jamal Mohamed (volunteer) |
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+ | * [[User:Mohamed Udhuman|Mohamed Udhuman]] ([[User talk:Mohamed Udhuman|volunteer]]) |
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+ | * [[User:Montanabw|Montanabw]] ([[User talk:Montanabw|talk]]) |
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+ | * [[User:Rosiestep|Rosiestep]] ([[User talk:Rosiestep|talk]]) |
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+ | * Sydney Poore/[[User:FloNight|FloNight]] ([[User talk:FloNight|talk]]) |
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+ | * [[w:en:user:Geraldshields11|Geraldshields11]] as volunteer still photographer '''Please contact me so we can coordinate photography.''' |
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+ | * [[User:Checkingfax|Checkingfax]] ([[User talk:Checkingfax|talk]]) - would like to help with check-in/registration, tech minding, still photograhy and videography, and final clean up |
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+ | * [[w:en:user:Thewellman|Thewellman]] ([[User talk:Thewellman|talk]]) |
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+ | * [[User:Pharos|Pharos]] ([[User talk:Pharos|talk]]) 18:40, 22 September 2016 (EDT) |
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+ | * [[User:Mary Mark Ockerbloom|Mary Mark Ockerbloom]] ([[User talk:Mary Mark Ockerbloom|talk]]) 14:20, 24 September 2016 (EDT) |
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+ | * [[User:Gtsulab|Gtsulab]] ([[User talk:Gtsulab|talk]]) 13:40, 26 September 2016 (EDT) |
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+ | * [[User:DreamLiner|DreamLiner]] ([[User talk:DreamLiner|talk]]) 18:31, 26 September 2016 (EDT) |
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+ | * [[User:RightCowLeftCoast|RightCowLeftCoast]] ([[User talk:RightCowLeftCoast|talk]]) 19:18, 27 September 2016 (EDT) |
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+ | * [[User:TParis|TParis]] --[[User:TParis|TParis]] ([[User talk:TParis|talk]]) 02:30, 28 September 2016 (EDT) |
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+ | * [[User:EBarrios (WMF)|EBarrios (WMF)]] ([[User talk:EBarrios (WMF)|talk]]) 18:07, 2 October 2016 (EDT) |
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+ | * Jonathan Cline [[User:Jcline|Jcline]] ([[User talk:Jcline|talk]]) 21:08, 5 October 2016 (EDT) Audio/Video |
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+ | |||
+ | ==Volunteer jobs== |
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+ | |||
+ | Throughout the conference, we will need volunteers to fill a variety of roles: |
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+ | # '''Setup crew''': Assist with signage, room setup, organizing space |
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+ | # '''Registration/Sign in volunteers''': Help with checking in preregistered participants and registering new walk-ins. |
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+ | # '''Directions volunteers''': Help guide participants to the right places, particularly on the first day |
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+ | # '''Session moderators/Room minders''': Work 1-1/2 hour shifts assigned to a specific breakout room, prompt the speaker to begin their presentation at the appropriate time, stop speakers when their time is up to be sure the next speaker has enough time, help make sure rooms are in order |
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+ | # '''Tech minders''': Work 1-1/2 hour shifts: rove throughout program areas and assist with screens, sound, projectors and other presentation tools. |
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+ | # '''Still photographers''': Roving throughout the conference. Bring your own equipment and coordinate at [[2016/Photo volunteers and policies|Photo volunteers and policies]]. Must comply with our [[2016/Photo volunteers and policies|photo volunteers and policies]], [[2016/Press|press policies]] and our [[Safe Space Policy]]. |
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+ | # '''Videographers''': If possible, bring your own equipment or coordinate at [[2016/Photo volunteers and policies|Photo volunteers and policies]]: Work 1-1/2 hour shifts to start and stop video cameras for each speaker, coordinate with roving tech minders if there is a need for help in a room. Must comply with our [[2016/Photo volunteers and policies|photo volunteers and policies]], [[2016/Press|press policies]] and our [[Safe Space Policy]]. |
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+ | # '''Food crew''': (Lunch/Reception/Catering volunteers): Make sure meals and snacks brought in by caterers are set up in the proper areas and room is properly set up; check name badges to be sure that only registered participants are admitted to rooms set aside for us and direct those paying for meals to appropriate service areas, assist with cleanup if needed. |
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+ | # '''Cleanup crew''': After meals and at end of day, walk through venue and program areas, clean up, gather lost items, straighten up space, etc. |
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+ | |||
+ | ==Volunteer assignments== |
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+ | # If you have not already done so, please sign up as a volunteer using our [https://podio.com/webforms/16513822/1109719 online sign up form] to indicate your availability and interests. |
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+ | # Sign yourself up below (using four tildes: <nowiki>~~~~</nowiki>) for the tasks and days you would like to help. Indicate how much time you want to volunteer (2 hour minimum or as noted below) and if you have a preference for time or assignment. '''See [[2016/Schedule]] for details.''' |
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+ | |||
+ | ===Friday, October 7, Balboa Park === |
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+ | October 7 - Friday - [[2016/Wiki Culture Crawl]] and editathon Pre-Conference at Balboa Park, San Diego, California 9am to 4:30 pm |
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+ | Lead: [[User:Fuzheado]] |
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+ | |||
+ | * Registration/Sign in volunteers: Location TBD, check in participants, distribute name tags and material |
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+ | ** [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 15:30, 23 September 2016 (EDT) |
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+ | ** [[User:Mary Mark Ockerbloom|Mary Mark Ockerbloom]] ([[User talk:Mary Mark Ockerbloom|talk]]) 14:20, 24 September 2016 (EDT) |
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+ | ** [[User:DreamLiner|DreamLiner]] ([[User talk:DreamLiner|talk]]) 14:48, 26 September 2016 (EDT) |
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+ | |||
+ | *Directions volunteers: Direct participants from registration area to venues |
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+ | **[[User:Thewellman|Thewellman]] ([[User talk:Thewellman|talk]]) 23:23, 1 October 2016 (EDT) |
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+ | **{add your name above here} |
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+ | |||
+ | *Program volunteers: Venues and jobs TBD; See User:Fuzheado for assignments |
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+ | **{add your name above here} |
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+ | |||
+ | *Tech minders: |
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+ | ** [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 15:30, 23 September 2016 (EDT) |
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+ | ** [[User:DreamLiner|DreamLiner]] ([[User talk:DreamLiner|talk]]) 14:49, 26 September 2016 (EDT) |
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+ | |||
+ | *Still photographers: |
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+ | ** Using high quality Smartphone camera. [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 15:30, 23 September 2016 (EDT) |
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+ | ** [[w:en:user:Geraldshields11|Geraldshields11]] as volunteer still photographer |
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+ | **{add your name above here} |
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+ | |||
+ | *Videographers: |
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+ | ** Using high quality Smartphone - can do Facebook Live too. [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 15:30, 23 September 2016 (EDT) |
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+ | ** [[User:Jcline|Jcline]] ([[User talk:Jcline|talk]]) 21:08, 5 October 2016 (EDT) Audio/Video Interviews and B Roll |
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+ | **{add your name above here} |
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+ | |||
+ | ===Saturday, October 8, Main Conference, San Diego Central Public Library, 9am-6pm=== |
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+ | |||
+ | Volunteer coordinator: [[User:Montanabw]]<br> |
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+ | Press coordinator: [[User:Gamaliel]]<br> |
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+ | Photo coordinator: [[User:Geraldshields11]] |
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+ | Video coordinator: (TBA)<br> |
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+ | Tech coordinator: [[User:James Hare|James Hare]]<br> |
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+ | |||
+ | *Setup crew: Assist with signage, room setup, organizing space: 8:30-9:30 am: |
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+ | **[[User:Montanabw|Montanabw]] ([[User talk:Montanabw|talk]]) 18:36, 22 September 2016 (EDT) |
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+ | **Mark Smith |
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+ | **[[User:Gtsulab|Gtsulab]] ([[User talk:Gtsulab|talk]]) 13:29, 26 September 2016 (EDT) |
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+ | **{add your name above here} |
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+ | |||
+ | * Registration/Sign in volunteers: Location TBD, check in participants, distribute nametags and materials. (One and two-hour shifts)(Will miss some programming) |
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+ | ** [[User:Montanabw|Montanabw]] ([[User talk:Montanabw|talk]]) 18:36, 22 September 2016 (EDT) |
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+ | ** [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 14:14, 23 September 2016 (EDT) |
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+ | ** available in the morning only [[User:Gtsulab|Gtsulab]] ([[User talk:Gtsulab|talk]]) 13:29, 26 September 2016 (EDT) |
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+ | ** Available in the morning only [[User:DreamLiner|DreamLiner]] ([[User talk:DreamLiner|talk]]) 14:51, 26 September 2016 (EDT) |
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+ | **[[User:Psanchez820|Psanchez820]] |
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+ | ** I'd be willing to help early morning, but would prefer not to miss programming in the afternoon. Looks like we have several volunteers for this task already, but please ping/email me if needed. -[[User:Another Believer|Another Believer]] ([[User talk:Another Believer|talk]]) 19:01, 29 September 2016 (EDT) |
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+ | |||
+ | *Directions volunteers: Direct participants from registration area and program areas (One and two-hour shifts)(Will miss some programming) |
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+ | **Mark Smith |
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+ | **{add your name here} |
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+ | |||
+ | *Food crew: Indicate morning, lunch or afternoon break availability |
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+ | **{add your name here} |
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+ | **Mark Smith |
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+ | |||
+ | *Room minders: Work a 1-1/2 hour shift, ensuring that the program schedule is adhered to. See programs start on time, potentially introduce speakers for programs at the beginning of the program, have programs end and clear the space on time, ensure that code of conduct policies are adhered to in the room, take count of the number of persons in the room after a certain point after the beginning of the event, ensure that the room is in working order, and other duties that might be assigned by conference organizers. |
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+ | **--[[User:RightCowLeftCoast|RightCowLeftCoast]] ([[User talk:RightCowLeftCoast|talk]]) 00:23, 23 September 2016 (EDT) |
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+ | **[[User:Psanchez820]] |
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+ | **[[User:Thewellman|Thewellman]] ([[User talk:Thewellman|talk]]) 12:46, 2 October 2016 (EDT) (Clark Room Floor 1 - 15:30-17:00) |
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+ | **{add your name above here} |
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+ | |||
+ | *Tech minders: Work 1-1/2 hour shifts, be available to assist room minders with setup and troubleshoot problems during presentations. Start and stop video recording if no photographer available. |
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+ | ** [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 15:30, 23 September 2016 (EDT) |
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+ | **{add your name above here} |
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+ | |||
+ | *Still photographers: Work 1-1/2 hour shifts, roving throughout program and gathering areas |
||
+ | ** Using high quality Smartphone camera. [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 14:14, 23 September 2016 (EDT) |
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+ | ** [[w:en:user:Geraldshields11|Geraldshields11]] as volunteer still photographer |
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+ | **{add your name above here} |
||
+ | |||
+ | *Videographers: Work 1-1/2 hour shifts assigned to a specific breakout room, roving throughout gathering areas during breaks |
||
+ | ** Using high quality Smartphone camera - can do Facebook Live too. [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 14:14, 23 September 2016 (EDT) |
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+ | ** Have specific talks I want to be sure get filmed. [[User:Gtsulab|Gtsulab]] ([[User talk:Gtsulab|talk]]) 13:29, 26 September 2016 (EDT) |
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+ | **{add your name above here} |
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+ | |||
+ | *Cleanup crew: Walk-through venue at 1-2 pm and at 5-6pm |
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+ | **[[User:Thewellman|Thewellman]] ([[User talk:Thewellman|talk]]) 16:11, 23 September 2016 (EDT) |
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+ | **Mark Smith (lunch only) |
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+ | **{add your name above here} |
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+ | |||
+ | ===Sunday, October 9, Main Conference, San Diego Central Public Library, noon-6pm; reception 6-8pm=== |
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+ | |||
+ | *Setup crew: Assist with signage, room setup, organizing space: 8:30-9:30 am: |
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+ | ** [[User:Montanabw|Montanabw]] ([[User talk:Montanabw|talk]]) 18:36, 22 September 2016 (EDT) |
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+ | **Mark Smith |
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+ | ** [[User:Gtsulab|Gtsulab]] ([[User talk:Gtsulab|talk]]) 13:33, 26 September 2016 (EDT) |
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+ | ** Not available after 2pm. [[User:DreamLiner|DreamLiner]] ([[User talk:DreamLiner|talk]]) 14:52, 26 September 2016 (EDT) |
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+ | |||
+ | * Registration/Sign in volunteers: Location TBD, check in participants, distribute nametags and materials. (One-hour shifts)(Might miss some programming) |
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+ | ** [[User:Montanabw|Montanabw]] ([[User talk:Montanabw|talk]]) 18:36, 22 September 2016 (EDT) |
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+ | ** [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 14:19, 23 September 2016 (EDT) |
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+ | ** [[User:Gtsulab|Gtsulab]] ([[User talk:Gtsulab|talk]]) 13:33, 26 September 2016 (EDT) |
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+ | **{add your name above here} |
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+ | |||
+ | *Directions volunteers: Direct participants from registration area and program areas (One-hour shifts)(Might miss some programming) |
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+ | **Mark Smith |
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+ | **{add your name above here} |
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+ | |||
+ | *Food crew: Afternoon break or Reception. |
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+ | **{add your name above here} |
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+ | |||
+ | *Room minders: Work a 1-1/2 hour shift, ensuring that the program schedule is adhered to. That programs start on time, potentially introduce speakers for programs at the beginning of the program, have programs clear the stage on time, ensure that code of conduct policies are adhered to in the room, take count of the number of persons in the room after a certain point after the beginning of the event, ensure that the room is in working order, and any other duties assigned from higher level supervision. |
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+ | **--[[User:RightCowLeftCoast|RightCowLeftCoast]] ([[User talk:RightCowLeftCoast|talk]]) 19:16, 27 September 2016 (EDT) |
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+ | **[[User:Psanchez820|Psanchez820]] |
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+ | **[[User:Thewellman|Thewellman]] ([[User talk:Thewellman|talk]]) 12:30, 2 October 2016 (EDT) (13:30-15:00 & 15:30-17:00 - Jaffe Mountain View Floor 5) |
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+ | ** |
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+ | ** |
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+ | ** |
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+ | **{add your name above here} |
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+ | |||
+ | *Tech minders: Work 1-1/2 hour shifts, be available to assist room minders with setup and troubleshoot problems during presentations. |
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+ | ** [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 14:19, 23 September 2016 (EDT) |
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+ | ** Not available after 2pm. [[User:DreamLiner|DreamLiner]] ([[User talk:DreamLiner|talk]]) 14:53, 26 September 2016 (EDT) |
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+ | |||
+ | *Still photographers: Work 1-1/2 hour shifts, roving throughout program and gathering areas |
||
+ | ** Using high quality Smartphone camera. [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 14:19, 23 September 2016 (EDT) |
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+ | ** [[w:en:user:Geraldshields11|Geraldshields11]] as volunteer still photographer |
||
+ | **{add your name above here} |
||
+ | |||
+ | *Videographers: Work 1-1/2 hour shifts assigned to a specific breakout room, roving throughout gathering areas during breaks |
||
+ | ** Using high quality Smartphone camera - can do Facebook Live too. [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 14:19, 23 September 2016 (EDT) |
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+ | ** [[User:Gtsulab|Gtsulab]] ([[User talk:Gtsulab|talk]]) 13:33, 26 September 2016 (EDT) |
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+ | **{add your name above here} |
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+ | |||
+ | *Cleanup crew: Walk-through venue at 5-6pm, 8-8-30pm |
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+ | **{add your name above here} |
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+ | |||
+ | ===Monday, October 10, Main Conference, San Diego Central Public Library, 9am-6pm=== |
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+ | |||
+ | *Setup crew: Assist with signage, room setup, organizing space: 8:30-9:30 am: |
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+ | ** [[User:Montanabw|Montanabw]] ([[User talk:Montanabw|talk]]) 18:36, 22 September 2016 (EDT) |
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+ | **Mark Smith |
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+ | **{add your name above here} |
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+ | |||
+ | * Registration/Sign in volunteers: Location TBD, check in participants, distribute nametags and materials. (One and two-hour shifts)(Will miss some programming) |
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+ | ** [[User:Montanabw|Montanabw]] ([[User talk:Montanabw|talk]]) 18:36, 22 September 2016 (EDT) |
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+ | ** [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 14:25, 23 September 2016 (EDT) |
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+ | **{add your name above here} |
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+ | |||
+ | *Directions volunteers: Direct participants from registration area and program areas (One and two-hour shifts)(Will miss some programming) |
||
+ | **Mark Smith |
||
+ | **{add your name above here} |
||
+ | |||
+ | *Food crew: Indicate morning, lunch or afternoon break availability |
||
+ | **Mark Smith (lunch only) |
||
+ | **{add your name above here} |
||
+ | |||
+ | *Room minders: Work a 1-1/2 hour shift, ensuring that the program schedule is adhered to. That programs start on time, potentially introduce speakers for programs at the beginning of the program, have programs clear the stage on time, ensure that code of conduct policies are adhered to in the room, take count of the number of persons in the room after a certain point after the beginning of the event, ensure that the room is in working order, and any other duties assigned from higher level supervision. |
||
+ | **--[[User:RightCowLeftCoast|RightCowLeftCoast]] ([[User talk:RightCowLeftCoast|talk]]) 19:17, 27 September 2016 (EDT) |
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+ | **--[[User:EBarrios (WMF)|EBarrios (WMF)]] ([[User talk:EBarrios (WMF)|talk]]) 18:06, 2 October 2016 (EDT) |
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+ | ** |
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+ | ** |
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+ | ** |
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+ | ** |
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+ | **{add your name above here} |
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+ | |||
+ | *Tech minders: Work 1-1/2 hour shifts, be available to assist room minders with setup and troubleshoot problems during presentations. |
||
+ | ** [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 14:25, 23 September 2016 (EDT) |
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+ | ** --[[User:EBarrios (WMF)|EBarrios (WMF)]] ([[User talk:EBarrios (WMF)|talk]]) 18:06, 2 October 2016 (EDT) |
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+ | **{add your name above here} |
||
+ | |||
+ | *Still photographers: Work 1-1/2 hour shifts, roving throughout program and gathering areas |
||
+ | ** Using high quality Smartphone camera. [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 14:25, 23 September 2016 (EDT) |
||
+ | ** [[w:en:user:Geraldshields11|Geraldshields11]] as volunteer still photographer |
||
+ | **{add your name above here} |
||
+ | |||
+ | *Videographers: Work 1-1/2 hour shifts assigned to a specific breakout room, roving throughout gathering areas during breaks |
||
+ | ** Using high quality Smartphone camera - can do Facebook too. [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 14:25, 23 September 2016 (EDT) |
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+ | ** [[User:Jcline|Jcline]] ([[User talk:Jcline|talk]]) 21:10, 5 October 2016 (EDT) Audio/Video in Shiley 9th all day |
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+ | **{add your name above here} |
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+ | |||
+ | *Cleanup crew: Walk-through venue at 1-2 pm and at 5-6pm |
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+ | ** 5-6 p.m. I will need a pickup stick for anything that is on the floor, and a dolly or cart to collect left behind backpacks, etc. [[User:Checkingfax|[[User:Checkingfax]]]] ([[User talk:Checkingfax|talk]]) 14:25, 23 September 2016 (EDT) |
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+ | **[[User:Thewellman|Thewellman]] ([[User talk:Thewellman|talk]]) 16:07, 23 September 2016 (EDT) |
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+ | ** preferably 5-6 --[[User:EBarrios (WMF)|EBarrios (WMF)]] ([[User talk:EBarrios (WMF)|talk]]) 18:06, 2 October 2016 (EDT) |
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+ | **{add your name above here} |
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+ | |||
+ | ==Volunteer schedule grid== |
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+ | ''"Subject to change''' [[2016/Schedule]] is the official schedule. Any discrepancies here should be corrected to correspond with the official schedule |
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+ | {| class="wikitable" style="vertical-align=top; font-size:75%; line-height: 1.3em; background-color:GhostWhite;" |
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+ | | colspan="8" style="background: #ddddff;" |'''<big>October 7 - Friday - [[2016/Wiki Culture Crawl]] and editathon Pre-Conference at Balboa Park, San Diego, California 9am to 4:30 pm</big>''' |
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+ | |- |
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+ | ! Registration/Sign in volunteers |
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+ | |Location TBD, check in participants, distribute nametags and materials |
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+ | |9:30 am - 10:30 am |
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+ | |colspan="5"| (need 4+ people) |
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+ | |- |
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+ | ! Directions volunteers |
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+ | |Direct participants from registration area to venues |
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+ | |8:30 am - 10:30 am |
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+ | |colspan="5"| (need 4+ people) |
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+ | |- |
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+ | ! rowspan="3"|Program volunteers |
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+ | |rowspan="3"|Assist trainers/presenters at program venues |
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+ | |9 am - noon |
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+ | |colspan="5"| (need 4+ people) |
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+ | |- |
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+ | |Noon-2pm (tentative) |
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+ | |colspan="5"| (need 4+ people) |
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+ | |- |
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+ | |2pm-5pm (tentative) |
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+ | |colspan="5"| (need 4+ people) |
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+ | |- |
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+ | | colspan="8" style="background: #ddddff;" |'''<big>October 8 - Saturday</big>''' |
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+ | |- |
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+ | ! width="10%" style="vertical-align=top;" | |
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+ | ! width="12.8%" | Auditorium/ Courtyard/First Floor |
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+ | | colspan="6" style="background-color:Gainsboro;" | |
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+ | |- |
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+ | !SAT Registration desk |
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+ | 8:30 am-10am |
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+ | | colspan="7" | (Check-in preregistered participants, register walk-ins) 3-4 people |
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+ | |- |
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+ | !SAT Registration desk |
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+ | 10am-11am |
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+ | | colspan="7" | (during keynote, late check in/registrants) 2 people |
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+ | |- |
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+ | !SAT Registration desk |
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+ | 11am-noon |
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+ | |colspan="7"| (during keynote, late check in/registrants) 2 people |
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+ | |- |
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+ | ! Directions volunteers <br>8:30 am - 10:30 |
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+ | |colspan="7"|±4 people Direct participants from registration area to program space |
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+ | |- |
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+ | ! Directions volunteers <br>11:30 - 12:30 |
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+ | |colspan="7"|±4 people Direct participants from auditorium to Shiley Suite on 9th floor |
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+ | |- |
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+ | !SAT KEYNOTE |
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+ | 10am -11:45 |
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+ | |colspan="7"|Need tech minder |
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+ | |- |
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+ | ! width="10%" style="vertical-align=top;" | |
||
+ | | style="background-color:Gainsboro;" | |
||
+ | ! width="12.8%" | Shiley Suite |
||
+ | Floor 9 |
||
+ | | colspan="5" style="background-color:Gainsboro;" | |
||
+ | |- |
||
+ | !SAT LUNCH |
||
+ | 12:00 - 1:30 pm |
||
+ | |||
+ | | style="background-color:Gainsboro;" | |
||
+ | | colspan="6"| LUNCH 6-8 people to check nametags and manage access, cleanup |
||
+ | |- |
||
+ | ! width="10%" style="vertical-align=top;" | |
||
+ | ! width="12.8%" | Auditorium |
||
+ | Floor 1 |
||
+ | ! width="12.8%" | Shiley Suite |
||
+ | Floor 9 |
||
+ | ! width="12.8%" | Jaffe Mtn View |
||
+ | Floor 5 |
||
+ | ! width="12.8%" | Clark Room |
||
+ | Floor 1 |
||
+ | ! width="12.8%" | Wells Fargo |
||
+ | Floor 4 |
||
+ | ! width="12.8%" | Commission Room |
||
+ | Floor 9 |
||
+ | ! width="12.8%" | Reading Room |
||
+ | Floor 8 |
||
+ | |- style="vertical-align:top;" |
||
+ | |SAT Afternoon |
||
+ | '''Session 1''' |
||
+ | |colspan="6"| Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup<br> Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 1 room and tech minders help be sure rooms are set up properly |
||
+ | |rowspan="10"|Kevin Gorman Memorial/Women Philosopher's Editathon 1:30 pm - 6:00 pm {contact @jsfarman/juliefarmanllc@gmail.com to volunteer} |
||
+ | 6 volunteers needed<br> |
||
+ | 2 to help with the tech side and set up (from 12:30)<br> |
||
+ | 2 to help from 1:30-3:45<br> |
||
+ | 2 to help from 3:45 to 6:30 <br> |
||
+ | (If anyone is up to volunteer for longer periods, it would be fantastic) |
||
+ | |- |
||
+ | |1:30 - 2:00 pm |
||
+ | |rowspan="3"| |
||
+ | |rowspan="3"| |
||
+ | |rowspan="3"| |
||
+ | |rowspan="3"| |
||
+ | |rowspan="3"|Training sessions<br>1:45 - 2:15 pm <br>2:15 - 3:00 pm<br> (# volunteers needed? ) |
||
+ | |rowspan="3"|Meetings 1:45 - 2:15 pm <br>2:15 - 3:00 pm (# volunteers needed ?) |
||
+ | |- |
||
+ | |2:00 - 2:30 pm |
||
+ | |- |
||
+ | |2:30 - 3:00 pm |
||
+ | |- |
||
+ | |- style="vertical-align:top;" |
||
+ | | colspan="7"|SAT BREAK 1 |
||
+ | 3:00 - 3:30 pm (need catering volunteer?) |
||
+ | |- |
||
+ | |SAT |
||
+ | '''Session 2''' |
||
+ | |colspan="6"| Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup<br> Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day |
||
+ | |- |
||
+ | |3:30 - 4:00 pm |
||
+ | |rowspan="3"| |
||
+ | |rowspan="3"| |
||
+ | |rowspan="3"| |
||
+ | |rowspan="3"| |
||
+ | |rowspan="3"| |
||
+ | |rowspan="3"| |
||
+ | |- |
||
+ | |4:00 - 4:30 pm |
||
+ | |- |
||
+ | |4:30 - 5:00 pm |
||
+ | |- |
||
+ | |- style="vertical-align:top;" |
||
+ | !SAT |
||
+ | |||
+ | '''Closing session''' |
||
+ | 5:15 - 6:00 pm |
||
+ | |'''Closing Panel''' [[User:Fuzheado]] |
||
+ | |Lightning talks |
||
+ | (5:15 - 5:45 pm) |
||
+ | | colspan="4" style="background-color:Gainsboro;" | |
||
+ | |- |
||
+ | |- style="vertical-align:top;" |
||
+ | | colspan="8" style="background: #ddddff;" |'''<big>October 9 - Sunday</big>''' |
||
+ | |- style="vertical-align:top;" |
||
+ | ! |
||
+ | !Auditorium |
||
+ | Floor 1 |
||
+ | !Shiley Suite |
||
+ | Floor 9 |
||
+ | !Jaffe |
||
+ | Mountain View |
||
+ | Floor 5 |
||
+ | !Clark Room |
||
+ | Floor 1 |
||
+ | !Wells Fargo |
||
+ | Floor 4 |
||
+ | !Commission Room |
||
+ | Floor 9 |
||
+ | !Reading Room |
||
+ | Floor 8 |
||
+ | |- style="vertical-align:top;" |
||
+ | !Outings |
||
+ | 9:00 am - 12:00 noon |
||
+ | | colspan="7" |Outings and Meetups • ''Please eat brunch/lunch on your own before arriving to SDCPL'' |
||
+ | |- style="vertical-align:top;" |
||
+ | !SUN Registration desk |
||
+ | 12:00 noon - 1:15 pm |
||
+ | | colspan="7" |2-3 people (during keynote, First time check ins/walk-in registrantion) |
||
+ | |- |
||
+ | !12:00 - 1:15 pm Introduction |
||
+ | | style="background-color:Gainsboro;" | |
||
+ | |'''Keynote address''' - Need tech minder |
||
+ | |colspan="2" style="background-color:Gainsboro;" | |
||
+ | | '''12:30 pm''' - Introduction to Wikipedia for the Public |
||
+ | | colspan="2" style="background-color:Gainsboro;" | |
||
+ | |- |
||
+ | !SUN BREAK 1 |
||
+ | 1:15 - 1:30 pm (need catering volunteer?) |
||
+ | | colspan="7" | |
||
+ | |- |
||
+ | |SUN |
||
+ | '''Session 1''' |
||
+ | | style="background-color:Gainsboro;" | |
||
+ | |colspan="5"| Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup<br> Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 1 room and tech minders help be sure room is set up properly |
||
+ | |rowspan="9"|American Chemical Society Editathon 1:30 pm - 6:00 pm {Contact _____ to volunteer} |
||
+ | |- |
||
+ | |1:30 - 2:00 pm |
||
+ | |style="background-color:Gainsboro;" rowspan="3"| |
||
+ | |rowspan="3"| |
||
+ | |rowspan="3"| |
||
+ | |rowspan="3"| |
||
+ | |rowspan="3"|Training sessions<br>1:30 - 2:15 pm <br>2:15 - 3:00 pm<br> (# volunteers needed? ) |
||
+ | |rowspan="3"|Meetings 1:30 - 2:15 pm <br>2:15 - 3:00 pm (# volunteers needed ?) |
||
+ | |- |
||
+ | |2:00 - 2:30 pm |
||
+ | |- |
||
+ | |2:30 - 3:00 pm |
||
+ | |- |
||
+ | |- style="vertical-align:top;" |
||
+ | ! colspan="7"|SUN BREAK 2 |
||
+ | 3:00 - 3:30 pm (need catering volunteer?) |
||
+ | |- |
||
+ | |SUN |
||
+ | '''Session 2''' |
||
+ | |colspan="6"| Room minders: One person per room per session to introduce speakers, end talks on time, assist speakers with setup<br> Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day |
||
+ | |- |
||
+ | |3:30 - 4:00 pm |
||
+ | | style="background-color:Gainsboro;" rowspan="2"| |
||
+ | |rowspan="2"| |
||
+ | |rowspan="2"| |
||
+ | |rowspan="2"| |
||
+ | |rowspan="2"|Training sessions<br>3:30 - 4:30 pm <br>4:30-5:00 pm<br> (# volunteers needed? ) |
||
+ | |rowspan="2"|Meetings 3:30 - 4:15 pm <br>4:15 - 5:00 pm (# volunteers needed ?) |
||
+ | |- |
||
+ | |4:30 - 5:00 pm |
||
+ | |- |
||
+ | |SUN |
||
+ | '''Closing Session''' |
||
+ | 5:00 - 6:00 pm |
||
+ | | style="background-color:Gainsboro;" | |
||
+ | |'''Closing Panel 4:45pm -''' |
||
+ | |- |
||
+ | |- style="vertical-align:top;" |
||
+ | !SUN Reception |
||
+ | 6:00 - 8:00 pm |
||
+ | | style="background-color:Gainsboro;" | |
||
+ | | colspan="6" |Shiley / Woods Family Terrace 6-8 people to check nametags and manage access, cleanup |
||
+ | |- style="vertical-align:top;" |
||
+ | | colspan="8" style="background: #ddddff;" |'''<big>October 10 - Monday</big>''' |
||
+ | |- style="vertical-align:top;" |
||
+ | ! |
||
+ | ! width="12.8%" | Auditorium/ Courtyard/First Floor |
||
+ | | colspan="6" style="background-color:Gainsboro;" | |
||
+ | |- |
||
+ | !MON Registration desk |
||
+ | 8:30 am-10am |
||
+ | | colspan="7" |±3 people (First time check-ins, register walk-ins) |
||
+ | |- |
||
+ | ! width="10%" style="vertical-align=top;" | |
||
+ | ! width="12.8%" | Auditorium |
||
+ | Floor 1 |
||
+ | !Shiley Suite |
||
+ | Floor 9 |
||
+ | !Jaffe |
||
+ | Mountain View |
||
+ | Floor 5 |
||
+ | !Clark Room |
||
+ | Floor 1 |
||
+ | !Wells Fargo |
||
+ | Floor 4 |
||
+ | !Commission Room |
||
+ | Floor 9 |
||
+ | !Reading Room |
||
+ | Floor 8 |
||
+ | |- |
||
+ | !MON |
||
+ | Opening |
||
+ | 10:00 - |
||
+ | 11:45 am |
||
+ | |'''Introduction''' |
||
+ | '''Keynote address''' - |
||
+ | | style="background-color:Gainsboro;" colspan = "6"| |
||
+ | |- |
||
+ | |- style="vertical-align:top;" |
||
+ | !MON LUNCH |
||
+ | 12:00 - 1:30 pm |
||
+ | | style="background-color:Gainsboro;" | |
||
+ | | colspan="3"| LUNCH 6-8 people to check nametags and manage access, cleanup |
||
+ | |'''12:30 pm -''' Basics of Wikipedia for the Public |
||
+ | | style="background-color:Gainsboro;"| |
||
+ | | |
||
+ | |- style="vertical-align:top;" |
||
+ | |MON |
||
+ | '''Session 1''' |
||
+ | |colspan="6"|Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup<br> Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 1 room and tech minders help be sure room is set up properly. |
||
+ | |rowspan="9"|Hackathon/Hangout space |
||
+ | |- |
||
+ | |1:30 - 2:00 pm |
||
+ | | style="background-color:Gainsboro;" rowspan="2"| |
||
+ | |rowspan="2"| |
||
+ | |rowspan="2"| |
||
+ | |rowspan="2"| |
||
+ | |rowspan="2"| |
||
+ | |rowspan="2"| |
||
+ | |- |
||
+ | |2:30-3:00 pm |
||
+ | |- |
||
+ | |- style="vertical-align:top;" |
||
+ | |MON BREAK 1 |
||
+ | 2:30 - 2:45 pm (need catering volunteer?) |
||
+ | | colspan="6" | |
||
+ | |- style="vertical-align:top;" |
||
+ | |MON |
||
+ | '''Session 2''' |
||
+ | |colspan="6"|Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup<br> Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day |
||
+ | |- |
||
+ | |2:45 - 4:15 |
||
+ | | style="background-color:Gainsboro;" rowspan="2"| |
||
+ | |rowspan="2"| |
||
+ | |rowspan="2"| |
||
+ | |rowspan="2"| |
||
+ | |rowspan="2"|Training sessions<br>3:30 pm <br>Basics of Wikipedia for the public {tech minder needed} |
||
+ | |rowspan="2"|Unconference sessions {need facilitators?} |
||
+ | |- |
||
+ | |(breaks per schedule) |
||
+ | |- style="vertical-align:top;" |
||
+ | |MON BREAK 2 |
||
+ | 4:15 - 4:30 pm (need catering volunteer?) |
||
+ | | colspan="6" | |
||
+ | |- style="vertical-align:top;" |
||
+ | !MON |
||
+ | Closing session |
||
+ | 4:30 pm - |
||
+ | 5:00 pm |
||
+ | | style="background-color:Gainsboro;" | |
||
+ | |'''Sharing session''' {tech minder needed?} |
||
+ | | style="background-color:Gainsboro;" colspan="5"| |
||
+ | |- style="vertical-align:top;" |
||
+ | ! colspan="8" |<big>Clean up, debrief, decompress—We made it!</big> |
||
+ | |} |
Latest revision as of 03:36, 19 October 2016
We are seeking volunteers to assist the conference organizers and attendees during the conference. In return for working several shifts over the course of the conference, volunteers will be able to attend the conference for free. Lunch will be provided! For those interested:
Please sign up below to indicate your availability and interests. (Please also register as a volunteer at using our online sign up form)
Sign up below to be scheduled for a volunteer task. Please also register as a volunteer via the online form.
Volunteer certificates can be provided upon request. Your volunteer service may apply to your service hours if you are students.
People with interest in photography and video, please also check in at 2016/Photo volunteers and policies. We need you!
Volunteer signup
- Fuzheado (talk) - GLAM coordination
- Jamal Mohamed (volunteer)
- Mohamed Udhuman (volunteer)
- Montanabw (talk)
- Rosiestep (talk)
- Sydney Poore/FloNight (talk)
- Geraldshields11 as volunteer still photographer Please contact me so we can coordinate photography.
- Checkingfax (talk) - would like to help with check-in/registration, tech minding, still photograhy and videography, and final clean up
- Thewellman (talk)
- Pharos (talk) 18:40, 22 September 2016 (EDT)
- Mary Mark Ockerbloom (talk) 14:20, 24 September 2016 (EDT)
- Gtsulab (talk) 13:40, 26 September 2016 (EDT)
- DreamLiner (talk) 18:31, 26 September 2016 (EDT)
- RightCowLeftCoast (talk) 19:18, 27 September 2016 (EDT)
- TParis --TParis (talk) 02:30, 28 September 2016 (EDT)
- EBarrios (WMF) (talk) 18:07, 2 October 2016 (EDT)
- Jonathan Cline Jcline (talk) 21:08, 5 October 2016 (EDT) Audio/Video
Volunteer jobs
Throughout the conference, we will need volunteers to fill a variety of roles:
- Setup crew: Assist with signage, room setup, organizing space
- Registration/Sign in volunteers: Help with checking in preregistered participants and registering new walk-ins.
- Directions volunteers: Help guide participants to the right places, particularly on the first day
- Session moderators/Room minders: Work 1-1/2 hour shifts assigned to a specific breakout room, prompt the speaker to begin their presentation at the appropriate time, stop speakers when their time is up to be sure the next speaker has enough time, help make sure rooms are in order
- Tech minders: Work 1-1/2 hour shifts: rove throughout program areas and assist with screens, sound, projectors and other presentation tools.
- Still photographers: Roving throughout the conference. Bring your own equipment and coordinate at Photo volunteers and policies. Must comply with our photo volunteers and policies, press policies and our Safe Space Policy.
- Videographers: If possible, bring your own equipment or coordinate at Photo volunteers and policies: Work 1-1/2 hour shifts to start and stop video cameras for each speaker, coordinate with roving tech minders if there is a need for help in a room. Must comply with our photo volunteers and policies, press policies and our Safe Space Policy.
- Food crew: (Lunch/Reception/Catering volunteers): Make sure meals and snacks brought in by caterers are set up in the proper areas and room is properly set up; check name badges to be sure that only registered participants are admitted to rooms set aside for us and direct those paying for meals to appropriate service areas, assist with cleanup if needed.
- Cleanup crew: After meals and at end of day, walk through venue and program areas, clean up, gather lost items, straighten up space, etc.
Volunteer assignments
- If you have not already done so, please sign up as a volunteer using our online sign up form to indicate your availability and interests.
- Sign yourself up below (using four tildes: ~~~~) for the tasks and days you would like to help. Indicate how much time you want to volunteer (2 hour minimum or as noted below) and if you have a preference for time or assignment. See 2016/Schedule for details.
Friday, October 7, Balboa Park
October 7 - Friday - 2016/Wiki Culture Crawl and editathon Pre-Conference at Balboa Park, San Diego, California 9am to 4:30 pm Lead: User:Fuzheado
- Registration/Sign in volunteers: Location TBD, check in participants, distribute name tags and material
- [[User:Checkingfax]] (talk) 15:30, 23 September 2016 (EDT)
- Mary Mark Ockerbloom (talk) 14:20, 24 September 2016 (EDT)
- DreamLiner (talk) 14:48, 26 September 2016 (EDT)
- Directions volunteers: Direct participants from registration area to venues
- Thewellman (talk) 23:23, 1 October 2016 (EDT)
- {add your name above here}
- Program volunteers: Venues and jobs TBD; See User:Fuzheado for assignments
- {add your name above here}
- Tech minders:
- [[User:Checkingfax]] (talk) 15:30, 23 September 2016 (EDT)
- DreamLiner (talk) 14:49, 26 September 2016 (EDT)
- Still photographers:
- Using high quality Smartphone camera. [[User:Checkingfax]] (talk) 15:30, 23 September 2016 (EDT)
- Geraldshields11 as volunteer still photographer
- {add your name above here}
- Videographers:
- Using high quality Smartphone - can do Facebook Live too. [[User:Checkingfax]] (talk) 15:30, 23 September 2016 (EDT)
- Jcline (talk) 21:08, 5 October 2016 (EDT) Audio/Video Interviews and B Roll
- {add your name above here}
Saturday, October 8, Main Conference, San Diego Central Public Library, 9am-6pm
Volunteer coordinator: User:Montanabw
Press coordinator: User:Gamaliel
Photo coordinator: User:Geraldshields11
Video coordinator: (TBA)
Tech coordinator: James Hare
- Setup crew: Assist with signage, room setup, organizing space: 8:30-9:30 am:
- Registration/Sign in volunteers: Location TBD, check in participants, distribute nametags and materials. (One and two-hour shifts)(Will miss some programming)
- Montanabw (talk) 18:36, 22 September 2016 (EDT)
- [[User:Checkingfax]] (talk) 14:14, 23 September 2016 (EDT)
- available in the morning only Gtsulab (talk) 13:29, 26 September 2016 (EDT)
- Available in the morning only DreamLiner (talk) 14:51, 26 September 2016 (EDT)
- Psanchez820
- I'd be willing to help early morning, but would prefer not to miss programming in the afternoon. Looks like we have several volunteers for this task already, but please ping/email me if needed. -Another Believer (talk) 19:01, 29 September 2016 (EDT)
- Directions volunteers: Direct participants from registration area and program areas (One and two-hour shifts)(Will miss some programming)
- Mark Smith
- {add your name here}
- Food crew: Indicate morning, lunch or afternoon break availability
- {add your name here}
- Mark Smith
- Room minders: Work a 1-1/2 hour shift, ensuring that the program schedule is adhered to. See programs start on time, potentially introduce speakers for programs at the beginning of the program, have programs end and clear the space on time, ensure that code of conduct policies are adhered to in the room, take count of the number of persons in the room after a certain point after the beginning of the event, ensure that the room is in working order, and other duties that might be assigned by conference organizers.
- --RightCowLeftCoast (talk) 00:23, 23 September 2016 (EDT)
- User:Psanchez820
- Thewellman (talk) 12:46, 2 October 2016 (EDT) (Clark Room Floor 1 - 15:30-17:00)
- {add your name above here}
- Tech minders: Work 1-1/2 hour shifts, be available to assist room minders with setup and troubleshoot problems during presentations. Start and stop video recording if no photographer available.
- [[User:Checkingfax]] (talk) 15:30, 23 September 2016 (EDT)
- {add your name above here}
- Still photographers: Work 1-1/2 hour shifts, roving throughout program and gathering areas
- Using high quality Smartphone camera. [[User:Checkingfax]] (talk) 14:14, 23 September 2016 (EDT)
- Geraldshields11 as volunteer still photographer
- {add your name above here}
- Videographers: Work 1-1/2 hour shifts assigned to a specific breakout room, roving throughout gathering areas during breaks
- Using high quality Smartphone camera - can do Facebook Live too. [[User:Checkingfax]] (talk) 14:14, 23 September 2016 (EDT)
- Have specific talks I want to be sure get filmed. Gtsulab (talk) 13:29, 26 September 2016 (EDT)
- {add your name above here}
- Cleanup crew: Walk-through venue at 1-2 pm and at 5-6pm
- Thewellman (talk) 16:11, 23 September 2016 (EDT)
- Mark Smith (lunch only)
- {add your name above here}
Sunday, October 9, Main Conference, San Diego Central Public Library, noon-6pm; reception 6-8pm
- Setup crew: Assist with signage, room setup, organizing space: 8:30-9:30 am:
- Registration/Sign in volunteers: Location TBD, check in participants, distribute nametags and materials. (One-hour shifts)(Might miss some programming)
- Directions volunteers: Direct participants from registration area and program areas (One-hour shifts)(Might miss some programming)
- Mark Smith
- {add your name above here}
- Food crew: Afternoon break or Reception.
- {add your name above here}
- Room minders: Work a 1-1/2 hour shift, ensuring that the program schedule is adhered to. That programs start on time, potentially introduce speakers for programs at the beginning of the program, have programs clear the stage on time, ensure that code of conduct policies are adhered to in the room, take count of the number of persons in the room after a certain point after the beginning of the event, ensure that the room is in working order, and any other duties assigned from higher level supervision.
- --RightCowLeftCoast (talk) 19:16, 27 September 2016 (EDT)
- Psanchez820
- Thewellman (talk) 12:30, 2 October 2016 (EDT) (13:30-15:00 & 15:30-17:00 - Jaffe Mountain View Floor 5)
- {add your name above here}
- Tech minders: Work 1-1/2 hour shifts, be available to assist room minders with setup and troubleshoot problems during presentations.
- [[User:Checkingfax]] (talk) 14:19, 23 September 2016 (EDT)
- Not available after 2pm. DreamLiner (talk) 14:53, 26 September 2016 (EDT)
- Still photographers: Work 1-1/2 hour shifts, roving throughout program and gathering areas
- Using high quality Smartphone camera. [[User:Checkingfax]] (talk) 14:19, 23 September 2016 (EDT)
- Geraldshields11 as volunteer still photographer
- {add your name above here}
- Videographers: Work 1-1/2 hour shifts assigned to a specific breakout room, roving throughout gathering areas during breaks
- Using high quality Smartphone camera - can do Facebook Live too. [[User:Checkingfax]] (talk) 14:19, 23 September 2016 (EDT)
- Gtsulab (talk) 13:33, 26 September 2016 (EDT)
- {add your name above here}
- Cleanup crew: Walk-through venue at 5-6pm, 8-8-30pm
- {add your name above here}
Monday, October 10, Main Conference, San Diego Central Public Library, 9am-6pm
- Setup crew: Assist with signage, room setup, organizing space: 8:30-9:30 am:
- Registration/Sign in volunteers: Location TBD, check in participants, distribute nametags and materials. (One and two-hour shifts)(Will miss some programming)
- Montanabw (talk) 18:36, 22 September 2016 (EDT)
- [[User:Checkingfax]] (talk) 14:25, 23 September 2016 (EDT)
- {add your name above here}
- Directions volunteers: Direct participants from registration area and program areas (One and two-hour shifts)(Will miss some programming)
- Mark Smith
- {add your name above here}
- Food crew: Indicate morning, lunch or afternoon break availability
- Mark Smith (lunch only)
- {add your name above here}
- Room minders: Work a 1-1/2 hour shift, ensuring that the program schedule is adhered to. That programs start on time, potentially introduce speakers for programs at the beginning of the program, have programs clear the stage on time, ensure that code of conduct policies are adhered to in the room, take count of the number of persons in the room after a certain point after the beginning of the event, ensure that the room is in working order, and any other duties assigned from higher level supervision.
- --RightCowLeftCoast (talk) 19:17, 27 September 2016 (EDT)
- --EBarrios (WMF) (talk) 18:06, 2 October 2016 (EDT)
- {add your name above here}
- Tech minders: Work 1-1/2 hour shifts, be available to assist room minders with setup and troubleshoot problems during presentations.
- [[User:Checkingfax]] (talk) 14:25, 23 September 2016 (EDT)
- --EBarrios (WMF) (talk) 18:06, 2 October 2016 (EDT)
- {add your name above here}
- Still photographers: Work 1-1/2 hour shifts, roving throughout program and gathering areas
- Using high quality Smartphone camera. [[User:Checkingfax]] (talk) 14:25, 23 September 2016 (EDT)
- Geraldshields11 as volunteer still photographer
- {add your name above here}
- Videographers: Work 1-1/2 hour shifts assigned to a specific breakout room, roving throughout gathering areas during breaks
- Using high quality Smartphone camera - can do Facebook too. [[User:Checkingfax]] (talk) 14:25, 23 September 2016 (EDT)
- Jcline (talk) 21:10, 5 October 2016 (EDT) Audio/Video in Shiley 9th all day
- {add your name above here}
- Cleanup crew: Walk-through venue at 1-2 pm and at 5-6pm
- 5-6 p.m. I will need a pickup stick for anything that is on the floor, and a dolly or cart to collect left behind backpacks, etc. [[User:Checkingfax]] (talk) 14:25, 23 September 2016 (EDT)
- Thewellman (talk) 16:07, 23 September 2016 (EDT)
- preferably 5-6 --EBarrios (WMF) (talk) 18:06, 2 October 2016 (EDT)
- {add your name above here}
Volunteer schedule grid
"Subject to change' 2016/Schedule is the official schedule. Any discrepancies here should be corrected to correspond with the official schedule
October 7 - Friday - 2016/Wiki Culture Crawl and editathon Pre-Conference at Balboa Park, San Diego, California 9am to 4:30 pm | |||||||
Registration/Sign in volunteers | Location TBD, check in participants, distribute nametags and materials | 9:30 am - 10:30 am | (need 4+ people) | ||||
---|---|---|---|---|---|---|---|
Directions volunteers | Direct participants from registration area to venues | 8:30 am - 10:30 am | (need 4+ people) | ||||
Program volunteers | Assist trainers/presenters at program venues | 9 am - noon | (need 4+ people) | ||||
Noon-2pm (tentative) | (need 4+ people) | ||||||
2pm-5pm (tentative) | (need 4+ people) | ||||||
October 8 - Saturday | |||||||
Auditorium/ Courtyard/First Floor | |||||||
SAT Registration desk
8:30 am-10am |
(Check-in preregistered participants, register walk-ins) 3-4 people | ||||||
SAT Registration desk
10am-11am |
(during keynote, late check in/registrants) 2 people | ||||||
SAT Registration desk
11am-noon |
(during keynote, late check in/registrants) 2 people | ||||||
Directions volunteers 8:30 am - 10:30 |
±4 people Direct participants from registration area to program space | ||||||
Directions volunteers 11:30 - 12:30 |
±4 people Direct participants from auditorium to Shiley Suite on 9th floor | ||||||
SAT KEYNOTE
10am -11:45 |
Need tech minder | ||||||
Shiley Suite
Floor 9 |
|||||||
SAT LUNCH
12:00 - 1:30 pm |
LUNCH 6-8 people to check nametags and manage access, cleanup | ||||||
Auditorium
Floor 1 |
Shiley Suite
Floor 9 |
Jaffe Mtn View
Floor 5 |
Clark Room
Floor 1 |
Wells Fargo
Floor 4 |
Commission Room
Floor 9 |
Reading Room
Floor 8 | |
SAT Afternoon
Session 1 |
Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 1 room and tech minders help be sure rooms are set up properly |
Kevin Gorman Memorial/Women Philosopher's Editathon 1:30 pm - 6:00 pm {contact @jsfarman/juliefarmanllc@gmail.com to volunteer}
6 volunteers needed | |||||
1:30 - 2:00 pm | Training sessions 1:45 - 2:15 pm 2:15 - 3:00 pm (# volunteers needed? ) |
Meetings 1:45 - 2:15 pm 2:15 - 3:00 pm (# volunteers needed ?) | |||||
2:00 - 2:30 pm | |||||||
2:30 - 3:00 pm | |||||||
SAT BREAK 1
3:00 - 3:30 pm (need catering volunteer?) | |||||||
SAT
Session 2 |
Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day | ||||||
3:30 - 4:00 pm | |||||||
4:00 - 4:30 pm | |||||||
4:30 - 5:00 pm | |||||||
SAT
Closing session 5:15 - 6:00 pm |
Closing Panel User:Fuzheado | Lightning talks
(5:15 - 5:45 pm) |
|||||
October 9 - Sunday | |||||||
Auditorium
Floor 1 |
Shiley Suite
Floor 9 |
Jaffe
Mountain View Floor 5 |
Clark Room
Floor 1 |
Wells Fargo
Floor 4 |
Commission Room
Floor 9 |
Reading Room
Floor 8 | |
Outings
9:00 am - 12:00 noon |
Outings and Meetups • Please eat brunch/lunch on your own before arriving to SDCPL | ||||||
SUN Registration desk
12:00 noon - 1:15 pm |
2-3 people (during keynote, First time check ins/walk-in registrantion) | ||||||
12:00 - 1:15 pm Introduction | Keynote address - Need tech minder | 12:30 pm - Introduction to Wikipedia for the Public | |||||
SUN BREAK 1
1:15 - 1:30 pm (need catering volunteer?) |
|||||||
SUN
Session 1 |
Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 1 room and tech minders help be sure room is set up properly |
American Chemical Society Editathon 1:30 pm - 6:00 pm {Contact _____ to volunteer} | |||||
1:30 - 2:00 pm | Training sessions 1:30 - 2:15 pm 2:15 - 3:00 pm (# volunteers needed? ) |
Meetings 1:30 - 2:15 pm 2:15 - 3:00 pm (# volunteers needed ?) | |||||
2:00 - 2:30 pm | |||||||
2:30 - 3:00 pm | |||||||
SUN BREAK 2
3:00 - 3:30 pm (need catering volunteer?) | |||||||
SUN
Session 2 |
Room minders: One person per room per session to introduce speakers, end talks on time, assist speakers with setup Tech minders: 1 -2 people to roam and be sure cameras and mics are set up. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day | ||||||
3:30 - 4:00 pm | Training sessions 3:30 - 4:30 pm 4:30-5:00 pm (# volunteers needed? ) |
Meetings 3:30 - 4:15 pm 4:15 - 5:00 pm (# volunteers needed ?) | |||||
4:30 - 5:00 pm | |||||||
SUN
Closing Session 5:00 - 6:00 pm |
Closing Panel 4:45pm - | ||||||
SUN Reception
6:00 - 8:00 pm |
Shiley / Woods Family Terrace 6-8 people to check nametags and manage access, cleanup | ||||||
October 10 - Monday | |||||||
Auditorium/ Courtyard/First Floor | |||||||
MON Registration desk
8:30 am-10am |
±3 people (First time check-ins, register walk-ins) | ||||||
Auditorium
Floor 1 |
Shiley Suite
Floor 9 |
Jaffe
Mountain View Floor 5 |
Clark Room
Floor 1 |
Wells Fargo
Floor 4 |
Commission Room
Floor 9 |
Reading Room
Floor 8 | |
MON
Opening 10:00 - 11:45 am |
Introduction
Keynote address - |
||||||
MON LUNCH
12:00 - 1:30 pm |
LUNCH 6-8 people to check nametags and manage access, cleanup | 12:30 pm - Basics of Wikipedia for the Public | |||||
MON
Session 1 |
Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 1 room and tech minders help be sure room is set up properly. |
Hackathon/Hangout space | |||||
1:30 - 2:00 pm | |||||||
2:30-3:00 pm | |||||||
MON BREAK 1
2:30 - 2:45 pm (need catering volunteer?) |
|||||||
MON
Session 2 |
Room minders: One person per room per session to start programs, end talks on time, assist speakers with setup Tech minders: One person per room per session to oversee video photography, start and stop video, assist uploading with tech coordinator after session. All session 2 room and tech minders help be sure room is clean, garbage picked up, and ready for the next day | ||||||
2:45 - 4:15 | Training sessions 3:30 pm Basics of Wikipedia for the public {tech minder needed} |
Unconference sessions {need facilitators?} | |||||
(breaks per schedule) | |||||||
MON BREAK 2
4:15 - 4:30 pm (need catering volunteer?) |
|||||||
MON
Closing session 4:30 pm - 5:00 pm |
Sharing session {tech minder needed?} | ||||||
Clean up, debrief, decompress—We made it! |