Difference between revisions of "2021/Organizing teams"
< 2021
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(program committee members; selected notes) |
(updates; condensation) |
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* Rosie: Let's prepare categories of programming, notably an academic track which we didn't have in 2020. |
* Rosie: Let's prepare categories of programming, notably an academic track which we didn't have in 2020. |
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* In 2020 we had panels, training, individual sessions, plenaries, Coolest tool, video. Day 1 was mostly broadcast, day 2 was mostly zoom presentations and day 3 was mostly small groups and more interactive. Social time online was on Wonder. Overall the design worked and we could replicate that |
* In 2020 we had panels, training, individual sessions, plenaries, Coolest tool, video. Day 1 was mostly broadcast, day 2 was mostly zoom presentations and day 3 was mostly small groups and more interactive. Social time online was on Wonder. Overall the design worked and we could replicate that |
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| − | * We |
+ | * We'll figure out later when we see the submissions how many sessions and tracks we'll have |
* We can plan time slots for lightning talks, perhaps an hour a day. People can sign up early or late. |
* We can plan time slots for lightning talks, perhaps an hour a day. People can sign up early or late. |
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| − | * We |
+ | * We'll plan to have a plenary session for presentations by affiliates, including pre-recorded presentations if they wish |
| − | * We can welcome some pre-recorded presentations by affiliates |
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* Before we can make available a submission form, we'll upgrade the MediaWiki on wikiconference.org. |
* Before we can make available a submission form, we'll upgrade the MediaWiki on wikiconference.org. |
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* Submissions can be classified as academic-track, lightning-talk, panel, training, perhaps duration (long, short, or other time choices); adn by topic: Tech, Safety, Editing, Academic, etc |
* Submissions can be classified as academic-track, lightning-talk, panel, training, perhaps duration (long, short, or other time choices); adn by topic: Tech, Safety, Editing, Academic, etc |
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* Tentatively we'll announce our conference and launch of our call-for-presenters on June 1 (or thereabouts) |
* Tentatively we'll announce our conference and launch of our call-for-presenters on June 1 (or thereabouts) |
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| − | * Academic submissions can be |
+ | * Academic submissions can be due through August; they need extra time to consider and for the submitter to respond. Other submissions can perhaps be considered into September. We might have rolling acceptances, not one hard date. |
* Are we a real organization? Or unreal? Or surreal? |
* Are we a real organization? Or unreal? Or surreal? |
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| − | ; |
+ | ; May 3 2021 Logistics committee meeting |
* Last year, every session had a different zoom link; an alternative design is breakout rooms |
* Last year, every session had a different zoom link; an alternative design is breakout rooms |
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* Wonder was open 24 hours a day. We can consider spatial.chat, gather, or other social spaces this year. |
* Wonder was open 24 hours a day. We can consider spatial.chat, gather, or other social spaces this year. |
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* We note that the captioning by google meet runs smoothly. That kind of feature would help our conference. |
* We note that the captioning by google meet runs smoothly. That kind of feature would help our conference. |
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* Might have social time on Clubhouse, before the conference or during |
* Might have social time on Clubhouse, before the conference or during |
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| + | |||
| + | ; May 10 2021 Communications committee meeting |
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| + | * For more see [[meta:WikiConference_North_America/2021/Communications_committee|their page on meta]]. |
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Revision as of 17:03, 8 May 2021
- Like previous WikiConferences, this conference will be organized by a core team and focused teams or committees on various issues
- Core team: Pharos (Richard) (WMF Liaison), Econterms (Peter) (Budget/finance), and more to come
- Logistics team: (translations, broadcast, video, platforms, working w/ Event Manager): Platforms will include presentations (zoom/google meet/jitsi, social spaces like gather, and perhaps broadcast, like Streamyard/youtube; must choose and test these, and how to degrade/backup). Also real-world logistics for the picnics. Might have social time on Clubhouse, before or during the conference or during
- Program team (running programming proposal process; selections; emails to all submitters; follow-up emails regarding position on schedule; training coordinator; editathon coordinator; academic coordinator; Lightning Talks coordinator): Kevin, BobCummings, Peaceray, Brandon, Richard, Peter, Rosie, Victoria
- Scholarships (running scholarship app process, selections)
- Communications team (design logo; outreach emails; social media; Meta page; WCNA wiki page/subpages; pre-/post-surveys)
- Volunteer coordinators (identify roles, seek out volunteers, manage scheduling for them)
- Safe space (check registration, liase with WMF, monitor behavior, take complaints - keep small (2-3 highly-trusted members of the community); full time responsibility during the conference; they are the points of contact for the WMF event-ban list)
- Awards committee? Is that separate, or part of scholarships? communications? a grants committee?
- Fundraising committee - as opportunities present
- Games committee:
- WikiCommons committee (set up category/subcategories)
- Early tentative decisions by program committee (April 26 2021)
- We'll model our call for presenters on this 2019 one: https://wikiconference.org/wiki/2019/Submissions -- that way all forms and submissions are simply on-wiki. That worked well for academic submissions too -- they'll go through a different evaluation process
- We'll want to have Spanish and French versions.
- Theme? We tentatively pick "glocal," with near alternatives: localize, decentralization, glocal, connections. (Yes, it's a word: https://en.wiktionary.org/wiki/glocal). Let's sound out these possibilities over Telegram, and make sure they are translatable. glocal is apparently a plausible word in Spanish and French too.
- Rosie: Let's prepare categories of programming, notably an academic track which we didn't have in 2020.
- In 2020 we had panels, training, individual sessions, plenaries, Coolest tool, video. Day 1 was mostly broadcast, day 2 was mostly zoom presentations and day 3 was mostly small groups and more interactive. Social time online was on Wonder. Overall the design worked and we could replicate that
- We'll figure out later when we see the submissions how many sessions and tracks we'll have
- We can plan time slots for lightning talks, perhaps an hour a day. People can sign up early or late.
- We'll plan to have a plenary session for presentations by affiliates, including pre-recorded presentations if they wish
- Before we can make available a submission form, we'll upgrade the MediaWiki on wikiconference.org.
- Submissions can be classified as academic-track, lightning-talk, panel, training, perhaps duration (long, short, or other time choices); adn by topic: Tech, Safety, Editing, Academic, etc
- Tentatively we'll announce our conference and launch of our call-for-presenters on June 1 (or thereabouts)
- Academic submissions can be due through August; they need extra time to consider and for the submitter to respond. Other submissions can perhaps be considered into September. We might have rolling acceptances, not one hard date.
- Are we a real organization? Or unreal? Or surreal?
- May 3 2021 Logistics committee meeting
- Last year, every session had a different zoom link; an alternative design is breakout rooms
- Wonder was open 24 hours a day. We can consider spatial.chat, gather, or other social spaces this year.
- an alternative design: breakout rooms
- like Streamyard/youtube; must choose and test these, and how to degrade/backup)
- Also real-world logistics for the picnics
- We note that the captioning by google meet runs smoothly. That kind of feature would help our conference.
- Might have social time on Clubhouse, before the conference or during
- May 10 2021 Communications committee meeting
- For more see their page on meta.