Difference between revisions of "2021/Organizing teams/archive"
< 2021 | Organizing teams
Jump to navigation
Jump to search
(link to eval criteria) |
m (Econterms moved page 2021/organizing teams/archive to 2021/Organizing teams/archive: wasn't capitalized? fix that) |
Latest revision as of 01:32, 22 August 2021
- Early tentative decisions by program committee (April 26 2021)
- We'll model our call for presenters on this 2019 one: https://wikiconference.org/wiki/2019/Submissions -- that way all forms and submissions are simply on-wiki. That worked well for academic submissions too -- they'll go through a different evaluation process
- We'll want to have Spanish and French versions.
- Theme? We tentatively pick "glocal," with near alternatives: localize, decentralization, glocal, connections. (Yes, it's a word: https://en.wiktionary.org/wiki/glocal). Let's sound out these possibilities over Telegram, and make sure they are translatable. glocal is apparently a plausible word in Spanish and French too.
- Rosie: Let's prepare categories of programming, notably an academic track which we didn't have in 2020.
- In 2020 we had panels, training, individual sessions, plenaries, Coolest tool, video. Day 1 was mostly broadcast, day 2 was mostly zoom presentations and day 3 was mostly small groups and more interactive. Social time online was on Wonder. Overall the design worked and we could replicate that
- We'll figure out later when we see the submissions how many sessions and tracks we'll have
- We can plan time slots for lightning talks, perhaps an hour a day. People can sign up early or late.
- We'll plan to have a plenary session for presentations by affiliates, including pre-recorded presentations if they wish
- Before we can make available a submission form, we'll upgrade the MediaWiki on wikiconference.org. (Done by Kevin and Kunal in June,
)
- Submissions can be classified as academic-track, lightning-talk, panel, training, perhaps duration (long, short, or other time choices); adn by topic: Tech, Safety, Editing, Academic, etc
- Tentatively we'll announce our conference and launch of our call-for-presenters on June 1 (or thereabouts)
- Academic submissions can be due through August; they need extra time to consider and for the submitter to respond. Other submissions can perhaps be considered into September. We might have rolling acceptances, not one hard date.
- Are we a real organization? Or unreal? Or surreal?
- May 3 2021 Logistics committee meeting
- Last year, every session had a different zoom link; an alternative design is breakout rooms
- Wonder was open 24 hours a day. We can consider spatial.chat, gather, or other social spaces this year.
- an alternative design: breakout rooms
- like Streamyard/youtube; must choose and test these, and how to degrade/backup
- Also real-world logistics for the picnics
- We note that the captioning by google meet runs smoothly. That kind of feature would help our conference.
- Might have social time on Clubhouse, before the conference or during
- May 10 2021 Communications committee meeting
- For more see their page on meta.
- May 17 Program team meeting
- Shall we ask for Beginners track category of presentations, or a Training track?
- Can we offer a session ahead of time, a week or a day before the conference starts, to show the platforms we'll use? Also a good time to accept questions and requests about accessibility and accommodations -- language, disability, transcription -- Peter consider outreach to deaf user of transcription -- how's Otter.ai work for him?
- May 24 Logistics team meeting
- Likely platforms: ti.to?
- Sun May 30 Program+Comms teams meeting
- We want to get our call-for-presentations ready now
- To do before we launch it: translation tool, finalizing the theme, focus areas, translations; we may want to offer presentation types, including recorded vs live, lighting talk, panel, workshop; reach to Bob and prep for academic submissions; watch Wikimania
- training or beginners-oriented sessions should be invited ; we might use the ten focus areas -- Rosie suggests letting people tag or classify into these, from the strategy recommendations: sustainability; user experience; safety and inclusion; equity in decision-making; coordinate among stakeholders; develop skills and leadership; manage internal knowledge; identify topics for impact; innovations in free knowledge; and evaluation/iteration/adaptation.
- Let's invite submitters who have to write an abstract anyway to also click/tag some of these themes ; and orthogonally to choose to offer something for a beginner's track
- Mon May 31: Wikimedia Canada Annual meeting
Lea-Kim C would be willing to evaluate GLAM submissions (and hopefully help with French)
- Tue June 1
- Planned announcement of call for presentations
- soft launch occurred ; we will wait to announce in a big way until Wikimania submissions are done circa June 18
- Logistics agenda
- Let's make a list of platforms to evaluate and compare for the conference itself:
- interpretation, transcription, and translation: otter.ai, ava.me, zoom? google meet/translate?
- registration: ti.to, ...
- main conference sessions -- our biggest issue. 4 possibilities:
- 1 ti.to
- 2 techchange which rightscon.summit.tc is using, (note .tc=Turks & Caicos, .to is Tonga)
- 3 phill?
- 4 interact.io? used by WMF, suggested by Chen
- Peter to follow up on these
- also check out techchange.org -- Peter to study
- for social time: spatial.chat, wonder, hubble, ..., Pharos may be looking at other options
- for text messaging: Telegram -- we've settled on that
- related services for interpretation/transcription/translation: https://vitac.com/multi-language-captioning/, otter.ai, meet.google
- Per Chen Almog, a rubric for after-the-event evaluation: meta:Events_Team_Portal/Community_space/Event_Evaluation_Toolkit
- Advice from Victor Grigas on video: https://wikimediafoundation.org/news/2018/01/11/how-to-video-newsreel/