2021/Organizing teams

Like previous WikiConferences, this conference will be organized by a core team and focused teams or committees on various issues

• Core team: Pharos (Richard) (WMF Liaison), Econterms (Peter) (Budget/finance), and more to come

• Logistics team: (translations, broadcast, video, platforms, working w/ Event Manager): Platforms will include presentations (zoom/google meet/jitsi, social spaces like gather, and perhaps broadcast, like Streamyard/youtube; must choose and test these, and how to degrade/backup). Also real-world logistics for the picnics. Might have social time on Clubhouse, before or during the conference or during. So far includes Pharos, econterms, peaceray, jamaicaneditor, omar_sansi, and jfarman. We'll need input from others.

• Program team (running programming proposal process; selections; emails to all submitters; follow-up emails regarding position on schedule; training coordinator; editathon coordinator; academic coordinator; Lightning Talks coordinator): Kevin, BobCummings, Peaceray, Brandon, Richard, Peter, Rosie, Victoria

• Communications team (design logo; outreach emails; social media; Meta page; WCNA wiki page/subpages; pre-/post-surveys); includes Peaceray, jamaicaneditor, jfarman, pharos, econterms

• Scholarships (running scholarship app process, selections)
• Volunteer coordinators (identify roles, seek out volunteers, manage scheduling for them)
• Safe space (check registration, liase with WMF, monitor behavior, take complaints - keep small (2-3 highly-trusted members of the community); full time responsibility during the conference; they are the points of contact for the WMF event-ban list)
• Awards committee? Is that separate, or part of scholarships? communications? a grants committee?
• Fundraising committee - as opportunities present
• Games committee:
• WikiCommons committee (set up category/subcategories)

• See 2021/organizing teams/archive for older/historic notes from this page (April-May 2021)

Tue June 1

Planned announcement of call for presentations

• soft launch occurred ; we will wait to announce in a big way until Wikimania submissions are done circa June 18

Logistics agenda

• Let's make a list of platforms to evaluate and compare for the conference itself:
• interpretation, transcription, and translation: otter.ai, ava.me, zoom? google meet/translate?
• registration: ti.to, ...
• main conference sessions -- our biggest issue. 4 possibilities:
  • 1 ti.to
  • 2 techchange which rightscon.summit.tc is using, (note .tc=Turks & Caicos, .to is Tonga)
  • 3 phill?
  • 4 interact.io? used by WMF, suggested by Chen
  • Peter to follow up on these
  • also check out techchange.org -- Peter to study
• for social time: spatial.chat, wonder, hubble, ..., Pharos may be looking at other options
• for text messaging: Telegram -- we've settled on that
• related services for interpretation/transcription/translation: https://vitac.com/multi-language-captioning/, otter.ai, meet.google