Difference between revisions of "2021/Organizing teams"

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{{2021}}
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; Like previous WikiConferences, this conference will be organized by a core team and focused teams or committees on various issues:
  
   
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* '''Grant team''' (see [[meta:Grants:Conference/WCNA/WikiConference_North_America_2021|grant]]):
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* '''Core team''': Pharos (Richard) (WMF Liaison), Econterms (Peter) (Budget/finance), and more to come
  
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** Richard (User:Pharos)
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** Peter (User:Econterms) (contact: peter.meyer@wikidc.org)
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** Omar (User:omar_sansi)
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** Vico
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** Brandon (User:Jamaicaneditor)
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** User:Peaceray
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* '''Logistics team''', covering translations, broadcast, video, and platforms:
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** Richard (User:Pharos)
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** Peter (User:Econterms)
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** User:Peaceray
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** Brandon (User:Jamaicaneditor)
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** Omar (User:omar_sansi)
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** Kevin Payravi (User:SuperHamster)
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** Bryan Hilderbrand
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** Phoebe Ayers (User:Phoebe)
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* '''Program team''', running programming proposal process:
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** Kevin Payravi (User:SuperHamster)
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** Bob Cummings
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** User:Peaceray
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** Richard (User:Pharos)
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** Peter (User:Econterms)
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** Victoria
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** Rob Fernandez
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** Ann M
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** Kevin Li (User:L235)
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** User:DGG
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* '''Communications team''':
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** User:Peaceray
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** Brandon (User:Jamaicaneditor)
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** Julie Farman (User:jfarman)
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** Richard (User:Pharos)
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** Peter (User:Econterms)
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** Kevin Payravi (User:SuperHamster)
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* '''Safe space''':
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** Richard (User:Pharos)
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** Peter (User:Econterms)
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** Jackie K
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* '''Volunteer coordinators''':
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** Laura Soito
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** User:Enterprisey
   
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Vast numbers of people have helped us. We may add more here!
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* '''Logistics team''': (translations, broadcast, video, platforms, working w/ Event Manager): Platforms will include presentations (zoom/google meet/jitsi, social spaces like gather, and perhaps broadcast, like Streamyard/youtube; must choose and test these, and how to degrade/backup). Also real-world logistics for the picnics. Might have social time on Clubhouse, before or during the conference or during. So far includes Pharos, econterms, peaceray, jamaicaneditor, omar_sansi, and jfarman. We'll need input from others.
  
   
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See [[2021/organizing teams/archive]] for older/historic notes from this page (April - May 2021)
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* '''Program team''' (running programming proposal process; selections; emails to all submitters; follow-up emails regarding position on schedule; training coordinator; editathon coordinator; academic coordinator; Lightning Talks coordinator): Kevin, BobCummings, Peaceray, Brandon, Richard, Peter, Rosie, Victoria
  
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* '''Communications team''' (design logo; outreach emails; social media; Meta page; WCNA wiki page/subpages; pre-/post-surveys); includes Peaceray, jamaicaneditor, jfarman, pharos, econterms
  
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* Scholarships (running scholarship app process, selections)
  
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* Volunteer coordinators (identify roles, seek out volunteers, manage scheduling for them)
 
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* Safe space (check registration, liase with WMF, monitor behavior, take complaints - keep small (2-3 highly-trusted members of the community); full time responsibility during the conference; they are the points of contact for the WMF event-ban list)
 
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* Awards committee? Is that separate, or part of scholarships? communications? a grants committee?
  
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* Fundraising committee - as opportunities present
  
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* Games committee:
  
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* WikiCommons committee (set up category/subcategories)
  
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; Early tentative decisions by program committee (April 26 2021)
  
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* We'll model our call for presenters on this 2019 one: https://wikiconference.org/wiki/2019/Submissions -- that way all forms and submissions are simply on-wiki. That worked well for academic submissions too -- they'll go through a different evaluation process
  
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* We'll want to have Spanish and French versions.
  
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* Theme? We tentatively pick "glocal," with near alternatives: localize, decentralization, glocal, connections. (Yes, it's a word: https://en.wiktionary.org/wiki/glocal). Let's sound out these possibilities over Telegram, and make sure they are translatable. glocal is apparently a plausible word in Spanish and French too.
  
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* Rosie: Let's prepare categories of programming, notably an academic track which we didn't have in 2020.
  
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* In 2020 we had panels, training, individual sessions, plenaries, Coolest tool, video. Day 1 was mostly broadcast, day 2 was mostly zoom presentations and day 3 was mostly small groups and more interactive. Social time online was on Wonder. Overall the design worked and we could replicate that
  
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* We'll figure out later when we see the submissions how many sessions and tracks we'll have
  
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* We can plan time slots for lightning talks, perhaps an hour a day. People can sign up early or late.
  
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* We'll plan to have a plenary session for presentations by affiliates, including pre-recorded presentations if they wish
  
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* Before we can make available a submission form, we'll upgrade the MediaWiki on wikiconference.org.
  
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* Submissions can be classified as academic-track, lightning-talk, panel, training, perhaps duration (long, short, or other time choices); adn by topic: Tech, Safety, Editing, Academic, etc
  
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* Tentatively we'll announce our conference and launch of our call-for-presenters on June 1 (or thereabouts)
  
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* Academic submissions can be due through August; they need extra time to consider and for the submitter to respond. Other submissions can perhaps be considered into September. We might have rolling acceptances, not one hard date.
  
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* Are we a real organization? Or unreal? Or surreal?
  
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; May 3 2021 Logistics committee meeting
  
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* Last year, every session had a different zoom link; an alternative design is breakout rooms
  
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* Wonder was open 24 hours a day. We can consider spatial.chat, gather, or other social spaces this year.
  
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* an alternative design: breakout rooms
  
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* like Streamyard/youtube; must choose and test these, and how to degrade/backup
  
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* Also real-world logistics for the picnics
  
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* We note that the captioning by google meet runs smoothly. That kind of feature would help our conference.
  
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* Might have social time on Clubhouse, before the conference or during
  
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; May 10 2021 Communications committee meeting
  
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* For more see [[meta:WikiConference_North_America/2021/Communications_committee|their page on meta]].
  
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; May 17 Program team meeting
  
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* Shall we ask for Beginners track category of presentations, or a Training track?
  
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* Can we offer a session ahead of time, a week or a day before the conference starts, to show the platforms we'll use? Also a good time to accept questions and requests about accessibility and accommodations -- language, disability, transcription -- Peter consider outreach to deaf user of transcription -- how's Otter.ai work for him?
  
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; May 24 Logistics team meeting
  
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* Likely platforms: ti.to?
  
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; Sun May 30 Program+Comms teams meeting
  
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* We want to get our call-for-presentations ready now
  
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* Mon May 31: Wikimedia Canada Annual meeting
  
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; Tue June 1: Planned announcement of call for presentations
  

Latest revision as of 09:51, 8 October 2021

WikiConference North America 2021 • Online
Registration • Schedule • Local Events • Unconference • Submissions: en / fr / es
  • Grant team (see grant):
    • Richard (User:Pharos)
    • Peter (User:Econterms) (contact: peter.meyer@wikidc.org)
    • Omar (User:omar_sansi)
    • Vico
    • Brandon (User:Jamaicaneditor)
    • User:Peaceray
  • Logistics team, covering translations, broadcast, video, and platforms:
    • Richard (User:Pharos)
    • Peter (User:Econterms)
    • User:Peaceray
    • Brandon (User:Jamaicaneditor)
    • Omar (User:omar_sansi)
    • Kevin Payravi (User:SuperHamster)
    • Bryan Hilderbrand
    • Phoebe Ayers (User:Phoebe)
  • Program team, running programming proposal process:
    • Kevin Payravi (User:SuperHamster)
    • Bob Cummings
    • User:Peaceray
    • Richard (User:Pharos)
    • Peter (User:Econterms)
    • Victoria
    • Rob Fernandez
    • Ann M
    • Kevin Li (User:L235)
    • User:DGG
  • Communications team:
    • User:Peaceray
    • Brandon (User:Jamaicaneditor)
    • Julie Farman (User:jfarman)
    • Richard (User:Pharos)
    • Peter (User:Econterms)
    • Kevin Payravi (User:SuperHamster)
  • Safe space:
    • Richard (User:Pharos)
    • Peter (User:Econterms)
    • Jackie K
  • Volunteer coordinators:
    • Laura Soito
    • User:Enterprisey

Vast numbers of people have helped us. We may add more here!

See 2021/organizing teams/archive for older/historic notes from this page (April - May 2021)

Retrieved from "https://wikiconference.org/index.php?title=2021/Organizing_teams&oldid=18099"